About the role

Reporting to the Director, this role keeps the Director's time, priorities and commitments running like clockwork so he can lead the business, not chase admin. You'll own the diary, inbox and follow-through across AR Energy's SA and WA operations, act as the first point of contact for the Director's office, and look after light personal and property admin so nothing drops.

Key responsibilities

- Own the Director's calendar across business, leadership, supplier, advisory and personal commitments. Triage the inbox daily, draft replies, action what you can and flag only what needs the Director. Protect focus time and family time. Manage SA and WA time zones without errors.
- Prepare agendas and briefing packs for leadership meetings, 1:1s, advisory board and key supplier or client meetings. Capture minutes and actions, then track every action to close with its owner. Run the logistics for the weekly leadership rhythm, monthly reviews and quarterly planning.
- Keep a live register of the Director's commitments, decisions and open loops. Chase owners on deadlines on the Director's behalf and escalate early when something is at risk. Send a short Monday brief: what's on this week, what's due and what needs a decision.
- Draft emails, letters, reports and presentations in the Director's voice, ready to send with minimal edits. Prepare and format board, bank, advisory and management papers. Keep the Director's files organised and version-controlled in Microsoft 365.
- First point of contact for the Director. Handle enquiries from staff, customers, suppliers and partners professionally. Route matters to the right person so the Director only sees what needs him. Handle confidential commercial, financial and people matters with complete discretion.
- Coordinate Director-led projects and initiatives: timelines, stakeholders, documents and follow-up.



Work alongside the General Manager and Head of Growth & Strategy to keep strategic work moving. Pull together information, research and summaries to support decisions.
- Book and manage SA and WA travel, accommodation and itineraries. Organise staff events, team recognition, awards nights, industry functions and supplier visits.
- Light personal admin as required, with business always first. Personal appointments, family calendar coordination, household and property bookings, contractors and bills. Keep personal and business matters separate and strictly confidential.
- Use AI tools (such as Claude) and the business systems to draft, summarise, research and automate routine work. Keep the Director's registers, templates and workflows current and accurate. Spot better ways to run the Director's office and put them in place.

About you

- 3+ years as an Executive Assistant or PA supporting a business owner, director or senior executive
- Certificate IV or Diploma in Business Administration, or equivalent experience
- Advanced Microsoft 365 skills; experience with CRM or job management systems

- Current driver's licence
- Satisfactory National Police Check prior to commencement
- Professional, punctual and prepared. Conduct in line with the Code of Conduct and company policies.
- Warm, direct communicator who reads the room. Represents the Director well with staff, customers, suppliers and partners.
- Anticipates what is needed and sorts it before being asked. Juggles competing priorities and stays calm under pressure.
- Absolute discretion with commercial, financial, people and personal information.

About us AR Energy is committed to providing a Zero Harm environment that goes beyond statutory compliance to include sustaining a work environment that supports the health and safety of our people, delivers quality, minimises the impact on the environment and builds strong relationships with our clients, our teams, and the community. AR Energy is an Equal Prospect employer.

📌 Executive Assistant (Newton)
🏢 AR Energy
📍 Newton