AXYN Solutions is a specialist migration agency based in the Perth CBD.
We focus primarily on employer-sponsored visas and have extensive experience across standard business sponsorships and labour agreements, such as DAMA, industry and company-specific agreements.
We assist businesses nationwide with compliant and commercially focused migration solutions.
Our client base ranges from small and medium-sized enterprises to large national organisations and we are known for responsive service, clear communication and long-term client relationships.
As our practice continues to grow, we are looking for an enthusiastic Executive Operation Officer who shares our commitment to professionalism, accuracy, ethical practice and excellent customer service.
The Role The purpose of this role is simple: make sure things get actioned and nothing falls through the cracks.
A key part of the role is managing a busy email workflow.
You won't simply organise an inbox — you will determine what needs to happen next and make sure it happens.
This could mean responding directly, preparing a draft, finding information, requesting documents, delegating an action to the appropriate team member, creating a task, following up or identifying something that requires a decision.
The goal is to solve what you can, action what you can and escalate only what genuinely requires attention!
What You'll Do
- Review and triage incoming emails
- Identify and action next steps
- Respond directly to routine matters where appropriate
- Research and find information independently
- Prepare clear and professional draft responses
- Delegate actions to the appropriate team member
- Create, monitor and follow up tasks
- Follow matters through to completion
- Manage appointments, reminders and priorities
- Maintain an organised email and task workflow
- Identify urgent or important matters requiring attention
- Use technology and AI tools to work more efficiently
- Identify opportunities to simplify and improve the way we work
About You Fluency in both French and English, written and spoken, is essential.
For us, mindset matters more than a specific number of years of experience.
You are:
- Exceptionally organised and detail-oriented
- Resourceful and naturally inclined to find solutions
- Proactive and comfortable taking ownership
- Able to figure things out independently
- Curious and willing to research before asking for help
- A solid communicator in both French and English
- Comfortable using AI and technology to work smarter
- Able to prioritise and exercise good judgement
- Discreet and trustworthy
- Persistent when something needs following up
- Quick to learn new systems and ways of working
Previous experience in executive support, administration, office management or a similar role will be highly regarded but is not essential. You don't need to be an AI expert. We are looking for someone who is curious about technology and naturally asks: “Is there a smarter way to do this?”
How You Work Matters
You will thrive at AXYN if you:
- Take ownership rather than wait for instructions
- Look for answers before asking questions
- Bring possible solutions when raising a problem
- Anticipate what needs to happen next
- Follow through until something is completed
- Know when to act independently and when to escalate
- Look for ways to eliminate repetitive work
- Create order rather than additional administration
How to Apply Please send us your resume together with a short response, in both French and English, answering the following:
- Why do you believe you would be a good fit for this role?
- Tell us about something you had to figure out and get done without step-by-step instructions.
- Give us one example of how you currently use AI or technology to make your work or personal life easier.
Shortlisted candidates will be invited to complete a paid practical exercise involving a fictional inbox and competing priorities. Only shortlisted applicants will be contacted.