Marketing Assistant – Events, Motorsport & Executive Support

Location: Smithfield, Sydney NSW

Full-time | Permanent

Hi-Tec Oils is an Australian-owned manufacturer and distributor of lubricants and automotive products, with a solid presence across motorsport, racing, automotive and national events.

We are looking for a Marketing Assistant to join our team and provide support across marketing, events, motorsport, merchandise and executive administration.

This is a great opportunity for someone at the beginning of their career who is organised, enthusiastic and keen to learn. The role offers exposure to a broad range of marketing and business activities, with plenty of variety from day to day.

About the Role

Working closely with the marketing team and Company Owner, you will provide administrative and coordination support across events, sponsorships, merchandise and marketing activities, as well as assisting with executive administration.

You will help keep things organised behind the scenes — coordinating bookings, suppliers, merchandise, freight, event requirements and general administration.

This role would suit someone who enjoys being busy, is comfortable working across different tasks and takes pride in getting the details right.

Key Responsibilities

Marketing & Events

- Assist with the coordination of racing events, trade shows, sponsorships and promotional activities

- Assist with event bookings, schedules, timelines and logistics

- Liaise with suppliers, event organisers, venues and freight providers

- Assist with ordering and organising branded merchandise and promotional materials

- Maintain merchandise stock levels and inventory records

- Coordinate freight and delivery of event equipment, merchandise and promotional materials

- Assist with sponsorship activations and event preparation

- Maintain marketing calendars, databases and documentation

- Assist with invoices,



purchase orders and general marketing administration

- Support the marketing team with other projects and tasks as required

Executive Support

- Provide administrative support to the Company Owner

- Assist with coordinating travel and accommodation

- Organise meetings, catering and event requirements

- Assist with preparing documents, presentations and other information

- Help coordinate schedules, bookings and follow-ups

- Complete general administrative tasks as required

- Handle confidential information professionally and appropriately

About You

You don't need extensive experience — we're looking for someone with the right attitude, organisation and willingness to learn.

You will ideally have

- Some experience in administration, marketing, events, customer service or a similar environment

- Strong organisational and time management skills

- Excellent attention to detail

- Good written and verbal communication skills
- A positive and proactive attitude
- The ability to manage multiple tasks and changing priorities

- Confidence communicating with suppliers and internal stakeholders

- Good Microsoft Office skills
- A willingness to learn and take on new responsibilities
- An interest in motorsport, racing, automotive or events is highly regarded

Previous marketing experience is not essential for the right candidate. If you are organised, reliable, enthusiastic and keen to develop your skills, we would like to hear from you.

What We Offer

- An opportunity to build your career in marketing and events

- Exposure to national motorsport, racing and automotive events

- Direct exposure to senior leadership
- A varied role where no two days are the same

- Support and development in a hands-on environment

- Full-time permanent employment

- Career growth opportunities as you develop your skills
- The opportunity to work with an Australian-owned and established automotive brand

📌 Marketing Assistant and Executive Support (Smithfield)
🏢 Hi-Tec Oil Traders
📍 Smithfield