Global Advanced Metals is one of the world’s leading suppliers of Tantalite Concentrate.
We are committed to the responsible supply of Tantalite in all its forms and operate to high standards of sustainable supply and development. We also manufacture Tin metal.
Our Tantalite operations are vertically integrated from the processing of ore into concentrates, through to the manufacturing of Tantalite powder and metallurgical products for use in electronic components such as capacitors and semiconductors, additive manufacturing applications such as medical implants, and for other critical applications including aerospace and defence industries.
Our high quality Tantalite products enable more powerful electronic devices, greater safety and reliability in automobiles and greater fuel efficiency and longevity of aircraft engines.
About the role
We are seeking a skilled and organised Office Administrator / Executive Assistant to join our team at our Greenbushes, Western Australia facility. This is a full-time position based in office in Greenbushes WA 6254.
Reporting to the Site Senior Executive (SSE), you will play a crucial role in ensuring the smooth and efficient operation of our office environment. This position bridges administrative support and executive assistance, providing essential coordination of numerous aspects of the business whilst supporting the SSE on a daily basis.
What you'll be doing
- Providing comprehensive administrative support to the SSE, including diary management document preparation and general administrative support
- Managing executive calendars and scheduling meetings, ensuring optimal coordination with internal and external stakeholders
- Handling and prioritising incoming and outgoing correspondence, telephone enquiries, reception and email management
- Preparing and maintaining meeting agendas, taking minutes and distributing documentation to relevant parties
- Coordinating office operations, including managing supplies, equipment and facilities.
- Maintaining accurate and organised filing systems, both physical and digital including document quality management.
- Acting as a point of contact for contractors and visitors, ensuring contractors have all the required inductions, insurances and compliance needs before they attend site (by managing an electronic contractor management system).
- Supporting ISO 19001 accreditation (including conducting on site audits).
- Potentially overseeing an administration trainee in the coming months (once established in the role)
What we're looking for
- Proven experience in an office administration or executive assistant role, ideally within a mining, resources or industrial environment
- Ideally a qualification in internal audit or quality systems (or willingness to obtain whilst employed)
- Excellent organisational and time management skills with the ability to manage multiple priorities and deadlines effectively
- Strong written and verbal communication skills with proficiency in professional correspondence
- Proficiency with Microsoft Office Suite (with a very high proficiency in excel) and experience with office management software systems
- Demonstrated ability to work independently and as part of a team, showing initiative and problem-solving capability
- Strong interpersonal skills with the ability to maintain confidentiality and handle sensitive information professionally
- Attention to detail and commitment to accuracy in all administrative tasks
- Confidentiality.
- A proactive approach to identifying and implementing process improvements
What we offer
Global Advanced Metals is committed to fostering a supportive and inclusive workplace where our employees can thrive. We offer a competitive remuneration package commensurate with experience and qualifications. Additional benefits include:
- Ongoing professional development and training opportunities to enhance your skills and career progression
- A collaborative and inclusive workplace culture that values teamwork and innovation
- Option for a monthly Rostered Day off
- Access to employee wellness programmes and support services
- Comprehensive induction and ongoing support to ensure your success in the role
Ready to apply?
If you meet the above criteria and are interested in this opportunity, please submit your resume, a cover letter outlining your relevant experience, and two professional references. We welcome applications from all qualified and/or experienced candidates and are committed to creating an inclusive recruitment process.