About the role

We are seeking a friendly and proactive Office Manager & Executive Assistant to support our CEO, Managing Director, and the wider AIM team in this office-based position. In this autonomous role, you'll prioritise tasks, pay superb attention to detail, and thrive in a creative setting. Situated at the front of house, you'll look after the day-to-day activity of the office and the team, supporting various areas of the business to ensure smooth operation and communication between different departments, in a creative, fast-paced environment.

Key responsibilities

- Assist with ad hoc internal projects and streamline company workflows
- Prepare and coordinate Executive/Leadership and intra-departmental key meetings and events as needed, including meeting prep, meeting room bookings, meeting documentation, and other special requests
- Receptionist duties (greeting visitors, coffee runs, answering phones, handling couriers and mail)
- Manage IT access, schedule inductions, and handle freelancer contracts for employee onboarding/offboarding
- Drive the agenda for weekly company-wide meetings
- Organise morning teas, Christmas events, and other social activities
- Assist with online research and help create presentations for specific projects when required
- Assist with timesheet follow-up and administrative finance tasks
- Handle all travel management, bookings, and itinerary preparation
- Update the candidate database, organise interviews, and assist with various recruitment tasks

About you

- 2-3 years experience




- Fluent English, both written and verbal
- Friendly, personable, diplomatic
- Strong communication skills, both verbal and written
- Resourceful, solution-based thinker
- Problem-solving skills and the ability to think outside the box
- Impeccable attention to detail, accuracy and follow-through
- Flexible, can stay back if needed and do whatever it takes to get the job done
- Self-starter/self-motivated, able to take initiative
- Standard Microsoft Office software skills are essential

About us Artists in Motion (AIM) is a world leader in the creation of dynamic multi-sensory experiences. We merge art, digital technology, animation, moving image, performance, sound and spatial environments to craft captivating and transformative encounters which engage and inspire audiences. We are a talented collection of digital, graphic, animation, architectural and entertainment creators who blur the boundaries between physical and digital realms allowing audiences to engage in a deeply sensory and interactive level.

Just as important as the projects we create is the culture we nurture. Artists in Motion is home to a friendly, inclusive and highly collaborative team who genuinely enjoy working together. We celebrate diverse perspectives, support one another's growth, and believe that great ideas can come from anywhere. It is a workplace where people feel valued, respected and connected through a shared passion for creativity and innovation.

📌 Office Manager & Executive Assistant (Rosebery)
🏢 Artists in Motion
📍 Rosebery