Are you an experienced PA, EA or Office Coordinator who loves being organised, taking ownership and making sure things get done?

Executive Personal Concierge is a growing Melbourne business providing personalised concierge, administration and lifestyle support to seniors, families, busy professionals and businesses.

We are looking for a capable, confident and proactive person to work closely with our Directors and become an important part of our business.

This is not just another administration job.

We are looking for someone who can learn how our business operates, help coordinate our clients and team, improve our systems and gradually take greater responsibility for the day-to-day running of the office.

For the right person, there is genuine opportunity to grow into an Office Manager / Business Operations role.

What you'll be doing

Your role will be varied and may include:

- Managing emails, calls, diaries and appointments
- Coordinating client requests and services
- Assisting with staff scheduling
- Following up clients, staff, suppliers and outstanding tasks
- Managing new client enquiries and onboarding
- Preparing correspondence and business documents
- Maintaining client records and office systems
- Assisting with invoicing and administration
- Supporting the Directors with day-to-day business operations
- Helping improve systems and procedures as we grow
- Assisting with social media and marketing when required
- Occasionally completing local client errands, collections or deliveries

Who we're looking for You may currently be working as a:

Personal Assistant | Executive Assistant | Office Coordinator | Senior Administrator | Office Manager

More importantly, you are someone who:

- Is highly organised and reliable
- Takes initiative rather than waiting to be told what to do
- Takes ownership and follows things through
- Can confidently manage competing priorities
- Has excellent communication and attention to detail
- Is warm, professional and comfortable dealing with clients
- Is confident with Microsoft Outlook,



Word and Excel
- Enjoys working in a small, growing business
- Is comfortable working closely with business owners
- Wants to contribute ideas and improve how things are done
- Is looking for a position they can grow with and make their own

Experience in small business, PA/EA support, office coordination or office management would be highly regarded. Experience with Canva, social media, newsletters or marketing would be an advantage, but is not essential.

Essential requirement A full, current Australian Driver Licence is essential.

You will occasionally need to undertake local client errands, collections and deliveries.

Applicants must also have the right to work in Australia.

What we offer

- $38–$45 per hour, depending on experience
- Casual position initially
- Flexible hours by agreement
- Camberwell office location
- Varied and interesting work
- Close involvement with the Directors
- Opportunity for increased hours as the business grows
- Genuine pathway into Office Management / Business Operations
- Chance to help shape your own role
- Supportive, professional small-business environment

The person we'd love to meet We're looking for someone who sees something that needs doing and thinks:

“Leave that with me - I'll take care of it.”

Someone who wants to become our go-to person, knows what's happening across the office, keeps things moving and takes pride in making sure nothing falls through the cracks.

If you are looking for a role where you can take ownership, make a difference and grow with the business, we'd love to hear from you.

Apply

Please send your resume and a short cover letter telling us:

1. Why this role interests you

2. Your PA, EA, administration or office coordination experience

3. An example of when you took ownership of something without being asked

Work location: In person Camberwell, VIC

Pay: $38–$45 per hour, depending on experience

Licence: Full current Australian Driver Licence essential

Only shortlisted applicants will be contacted.

Pay: $38.00 – $45.00 per hour

Work Location: In person

📌 Personal Assistant / Office Coordinator – Grow Into Office Management (Camberwell)
🏢 Executive Personal Concierge
📍 Camberwell