Key Responsibilities

Sales & Production Estimating

- Prepare accurate estimating mark-ups and client quotes in line with pricing strategy.

- Validate estimates for buildability, materials, scope, and cost accuracy.

- Support Sales with complex, high-value, or high-volume tenders.

- Convert won projects into detailed production jobs.

- Complete quantity take-offs and confirm scope against contract documents.

- Define material, labour, subcontractor, and project requirements.

- Prepare Scope of Works and Material Take-Offs.

- Complete job set-up and handover to the construction team.

- Feed construction outcomes and lessons learned back into estimating.

Procurement

- Source competitive pricing for labour, materials, equipment, and subcontractors.

- Prepare purchase orders and track quotes and deliveries.

- Maintain supplier information and pricing databases.

Maintenance & Warranty

- Coordinate warranty, defects, and post-project service requirements.

- Prepare scopes and documentation for Operations.

- Assess responsibility using NCC/BCA and manufacturer requirements.

- Maintain records and support the business in resolving disputes.

Contracts Administration & Compliance

- Maintain company and subcontractor certificates of currency and insurance records.

- Track renewals and ensure licences, tickets, certificates, and compliance documents do not expire.

- Prepare and maintain SWMS, inductions, white cards, safety and quality documentation.

- Complete subcontractor packs, prequalification questionnaires, and builder portal submissions.

- Follow up rejected submissions through to acceptance.

- Maintain accurate compliance registers.

Fleet & Document Control

- Maintain the company vehicle register,



including registrations, servicing, inspections, tolls, and infringements.

- Coordinate fleet renewals and ensure obligations do not lapse.

- Organise and maintain project documents, drawings, specifications, contracts, and variations.

- Keep registers and tracking systems up to date.

- Liaise with site staff, suppliers, and internal teams to resolve documentation and project issues.

Requirements

- Bluebeam experience is essential.

- Minimum 2 years Australian construction experience; 5 years' production estimating experience preferred.

- Robust production estimating skills across materials, construction methods, sequencing, and quantities.

- Experience with quantity take-offs, shop drawings, and Scope of Works documentation.

- Experience preparing mark-ups and client-facing quotes.

- Construction contracts administration experience, including insurance, compliance, subcontractor documentation, and registers.

- Strong understanding of Australian construction practices and documentation.

- Highly organised with the ability to manage multiple estimating, procurement, and administrative tasks.

- Strong attention to detail and ability to investigate discrepancies or unclear scope.

- Proactive and able to manage recurring obligations without supervision.

- Experience with Knack, Orbis Nexvia, and HubSpot is desirable, or willingness to learn.

- Strong written and verbal communication skills.

check(event) ; career-website-detail-template-2 => apply(record.id,meta)" mousedown="lyte-button => check(event)" final-style="background-color:#FA6400;border-color:#FA6400;color:white;" final-class="lyte-button lyteBackgroundColorBtn lyteSuccess" lyte-rendered="">

📌 Production Estimator/Contracts Administrator (Herston)
🏢 Set Up My Offshore
📍 Herston