Overview

Work Type: Ongoing - Full-time

Salary: $100,894 - $114,476

Grade: VPS 4

Occupation: Information management

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DE/PES/1946351

As a subject matter expert in public records and working is a small, busy team, you will support access to the Department of Education's extensive archived records collection to members of the general public as well as corporate and school staff. This role can involve indirect exposure to traumatic content. It is flexible but requires some onsite work, at 2 Treasury Place, East Melbourne. About the Division The Assurance, Knowledge and Executive Services Division (AKESD) provides expert advice and support to the department through a range of portfolio, advisory and assurance services, including:

- Internal audit, VAGO audits, School Council Financial Assurance program
- Cabinet and Parliament support, including board appointments
- Freedom of Information, briefings and correspondence support
- the Departmental Liaison Unit
- Privacy advice and support, records and digital content management, SharePoint and copyright advice and support, mail services

The Knowledge Privacy and Records Branch within AKESD is responsible for leading the department's management of corporate knowledge, privacy, intellectual property, and records.

About the Role The Records Management Adviser – Records Access Team is a subject matter expert in public records. This role provides efficient and appropriate access to the Department's extensive archived records collection to members of the general public as well as corporate and school staff.



This role also provides timely and authoritative records management advice.

Your typical duties will include:

- Carrying out timely and high-quality records management activities in response to requests from a variety of requestors
- Providing authoritative advice on records management requirements and processes consistent with departmental policy and related guidelines
- Maintaining (and conducting quality assurance) of catalogues and databases of the department's records
Contributing to the continuous improvement of the department's records management processes and documenting these processes

- The successful candidate will
- Thrive in a busy and dyna mic team environment while applying critical thinking skills
- Be able to undertake complex records discovery within defined timelines
- Be resilient and professional handling sensitive requests relating to claims and applications from the National Redress Scheme*
- Provide excellent customer service and build solid stakeholder relationships, and have well developed written and verbal communication skills

- This role can involve indirect exposure to traumatic content.

Qualifications and Experience

Essential:

2+ years of experience in managing public records in complex organisation

- Desirable:





- Relevant qualification in Records Management

The role is flexible but requires some onsite work, in accordance with the Department of Education Flexible Work policy. When onsite you will be based at 2 Treasury Place, East Melbourne.

Further Information For further information pertaining to the role, please contact Akhila Kasturi, via (03) 7022 0064 or email [email protected]. Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks.

Please let us know via phone or email if you require any adjustments in regards to your application.

For more details regarding this position, please see attached position description. Applications should include a Cover letter (no more than 2 pages) along with a Curriculum Vitae.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Applications close 11:59pm on Wednesday, 23rd September, 2026.

Applications close Wednesday 23 September 2026 at 11.59pm Posted 9 September 2026

📌 Records Management Adviser (Melbourne)
🏢 Victorian Government
📍 Melbourne