This role is central to the smooth day-to-day operation of the agency. You'll manage administrative processes across sales and property management, support compliance and documentation, and help keep the office organised and efficient. It's a diverse role suited to someone who's highly organised, comfortable juggling multiple priorities, and confident using real estate systems.

Key Responsibilities
Prepare, process, and manage sales and lease documentation (contracts, agency agreements, disclosure statements, condition reports)
Manage listing preparation — coordinate signage, photography, brochures, and online advertising (realestate.com.au, Domain, etc.)
Maintain and update the CRM/database (e.g. VaultRE, PropertyMe, Rex, AgentBox) with accurate client and property records
Coordinate settlement and contract processes, liaising with solicitors/conveyancers as required
Manage trust account documentation and basic bookkeeping support (invoicing, receipting) where required
Support the property management team with lease renewals, entry/exit condition reports,



and compliance documents (smoke alarms, pool safety, etc.)
Assist with marketing coordination — social media scheduling, email campaigns, print materials
Manage office supplies, equipment, and supplier relationships
Handle incoming correspondence, filing, and record-keeping (digital and physical)
Support onboarding of new starters and general HR admin as needed
Provide backup reception support (answering calls, greeting visitors) when required
Ensure compliance with agency policies and real estate legislation/regulatory requirements

About You
Previous experience in an administration role, ideally within real estate, legal, or property services
Robust working knowledge of real estate CRM/database software (or a rapid learner with new systems)
Excellent written and verbal communication skills

Pay: $52,880.00 – $89,381.32 per year

Work Location: In person

📌 Office Administrator Brunswick
🏢 Alt Pathway
📍 Brunswick