Senior Medical Administration and Executive AssistantAbout the roleWe are seeking a Senior Medical Administration and Executive Assistant to join the Freedom Oncology team in East Melbourne, Victoria.
This is a full-time position that offers the opportunity to provide strategic administrative support at the highest level of our organisation.
In this role, you will be the backbone of our executive operations, ensuring seamless coordination between clinical and administrative functions whilst maintaining the highest standards of professionalism and confidentiality.
Your expertise in medical administration will be instrumental in supporting the delivery of our healthcare services and advancing our organisational objectives.About usFreedom Oncology is a respected healthcare organisation committed to delivering exceptional medical services and support to our patients and communities.
We pride ourselves on our collaborative culture, clinical excellence, and commitment to continuous improvement.
Our team is dedicated to creating a positive healthcare environment where both staff and patients thrive.What you'll be doingProviding comprehensive executive and administrative support to senior medical staffManaging complex calendars, scheduling appointments, and coordinating meetings with multiple stakeholdersPreparing and maintaining detailed medical records, reports, and documentation in compliance with healthcare regulations and privacy legislationLiaising between clinical teams, administrative departments, and external healthcare providers to ensure smooth operational flowCoordinating patient appointments, referrals,



and follow-up care arrangementsManaging confidential and sensitive information with discretion and professionalismMaintaining filing systems, both electronic and physical, ensuring accurate record-keeping and easy retrieval of informationHandling correspondence, including emails, letters, and telephone communications on behalf of executive staffAssisting with the preparation of presentations, proposals, and reports for board meetings and external stakeholdersSupporting budget management and expense tracking related to departmental operationsTraining and supervising junior administrative staff as requiredEnsuring compliance with healthcare legislation, privacy laws, and organisational policiesWhat we're looking forTo succeed in this role, you will need:Minimum 5+ years of experience in medical administration or healthcare-related administrative rolesProven experience providing executive or senior-level administrative supportStrong knowledge of medical terminology, healthcare systems, and administrative proceduresExcellent organisational and time-management skills with the ability to prioritise competing demandsProficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with healthcare management software or electronic health record (EHR)



systemsOutstanding written and verbal communication skills with the ability to communicate effectively with diverse stakeholdersHigh level of discretion and confidentiality with the ability to handle sensitive medical informationStrong attention to detail and accuracy in documentation and record-keepingAbility to work independently and as part of a cooperative teamCurrent knowledge of healthcare privacy legislation, including the Privacy Act **** (Cth) and relevant state-based health regulationsProfessional demeanour and excellent interpersonal skillsPreferred qualifications and experienceCertification in medical administration or executive assistanceExperience working in a healthcare facility or medical practiceFamiliarity with medical billing, coding, or healthcare compliance proceduresExperience with practice management or hospital administration systemsWhat we offerCompetitive salary commensurate with experience and qualificationsFlexible working arrangements (hours, on-site / remote work) based on the needs of the practice to support work-life balanceComprehensive professional development and training opportunities to advance your career in healthcare administrationCollaborative and inclusive workplace cultureOpportunities to work with a skilled and dedicated healthcare teamSuperannuation contributions in accordance with legislative requirementsProfessional development support and access to healthcare administration networksWe are committed to fostering an inclusive workplace and welcome applications from people of all backgrounds.
If you require any adjustments or support during the recruitment process, please do not hesitate to contact us.
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📌 Senior Medical Administration And Executive Assistant (Melbourne)
🏢 The Trustee for Le Cobalt Services Trust
📍 Melbourne