About the role

This is a hands-on role suited to someone with strong Excel and Xero skills who enjoys working with financial information, maintaining accurate project records and supporting project delivery. The successful applicant will assist Project Managers with the establishment and ongoing management of multiple concurrent project files, registers and supporting documentation. The role will have responsibility for progress claims, invoicing and general project administration.

Key responsibilities
Support Project Managers with day-to-day project administration
Manage the preparation, submission and tracking of project claims
Complete accounts receivable bookkeeping functions in Xero
Prepare and maintain project files, registers and associated documentation
Complete client onboarding tasks
Ensure project documents and records are complete, accurate and kept up to date
Follow up outstanding claims, approvals and reconciliations
Maintain consistent document control and filing processes
Assist with general administrative duties as required

About you
Strong Microsoft Office skills, particularly in Excel
Practical experience using Xero
A bookkeeping or accounts administration background
Previous experience preparing or managing progress claims, preferably in construction




Excellent organisational and time-management skills
Solid attention to detail and a high level of accuracy
The ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
A professional approach when handling confidential financial and commercial information
The ability to follow established processes while identifying opportunities for improvement

Benefits
A full-time, office-based position within an established civil construction business
A diverse role combining project administration, accounts support and document control
A supportive and professional team workplace
Exposure to a range of civil and electrical infrastructure projects

Location and hours

The position is based at our Gregory Hills office working Monday – Friday, 8am – 4pm.

Please submit your current résumé together with a brief cover letter outlining:
Your experience using Excel and Xero
Any bookkeeping or accounts administration experience
Your experience with progress claims or construction project administration
Your availability to commence

Only shortlisted applicants will be contacted. We thank all applicants for their interest.

📌 Project Accounts Administrator Gregory Hills
🏢 Lindsay Civil
📍 Gregory Hills