About the role

This role covers accounts management, international trade and export administration, contract and terms review, administrative support, and customer service.

Key duties include managing accounts payable and receivable, preparing export documentation, reviewing customer and supplier terms and conditions, maintaining customer accounts, and providing administrative and reception support.

Key responsibilities
Create or maintain supplier accounts in MYOB EXO, including entering current supplier details, performing verifications, and updating changes to existing supplier information
Monitor creditor balances and ensure timely payments
Process supplier invoices, matching them with purchase orders and delivery dockets
Perform company credit card reconciliation
Prepare and schedule payment runs (EFT, BPAY, or credit card)
Reconcile supplier statements and resolve discrepancies
Create or maintain customer accounts in MYOB EXO, including conducting background checks for current clients and updating changes to existing customers
Check and maintain debtors' balances and contact customers for overdue accounts
Prepare and manage complete export documentation, including commercial invoices, packing lists, Certificate of Origin,



and bills of lading
Verify documentation for compliance with destination-country and Australian export requirements
Review terms and conditions of customer orders, quotes, and supplier documents, checking payment terms, delivery terms, pricing, and non-standard clauses
Prepare daily bank reconciliation and support month-end reports
Handle phone calls and support customer inquiries, including dealing with visitors and screening incoming calls or emails
Provide administrative support to staff and management, including preparing quotes and ordering consumable items

About you
Robust attention to detail and accuracy
Excellent written and verbal communication skills
Ability to work autonomously and take initiative, identifying tasks that need to be done and following them through without close supervision.
Ability to multitask and manage competing priorities.
Proficient in MS Office and experience with accounting software
Experience with export documentation and international freight, and familiarity with Incoterms and HS codes (desirable).
Ability to read and check commercial terms and conditions.

📌 Finance & Trade Officer Castle Hill
🏢 Important Group
📍 Castle Hill