About the role

This is an important role within Matrix Building Co, a growing residential building company based in Central Victoria. Bookkeeping and financial administration will form a key part of the position; however, this is not purely a bookkeeping role. You will work closely with the Directors, estimator and construction team to help keep accounts, projects, documentation and office systems organised and up to date.

Key responsibilities
Day-to-day bookkeeping using Xero
Accounts payable and accounts receivable
Processing and allocating supplier and subcontractor invoices
Bank and account reconciliations
Payroll administration and superannuation-related administration
Monitoring outstanding accounts and assisting with debtor follow-up
Assisting with BAS preparation and liaising with accountant
Accurate allocation of project costs and maintaining job costing information
Maintaining project information within Buildxact, entering and updating project and cost information
Uploading and maintaining project documentation, maintaining client portal information and sharing approved documentation with clients
Maintaining accurate electronic project records and filing systems
Following up required documentation from suppliers, subcontractors and consultants




Scheduling meetings and appointments, assisting with meeting preparation and administration
Preparing and populating standard contracts, forms and project documents
Document control and electronic filing
Assisting with subcontractor and supplier administration
General correspondence and office support
Helping develop and maintain productive administrative systems and procedures

About you
Previous bookkeeping or accounts administration experience
Strong working knowledge of Xero
Excellent attention to detail and accuracy
Strong organisational and time-management skills
Good written and verbal communication skills
Confidence working independently and following tasks through to completion
Valuable general computer and Microsoft Office skills
The ability and willingness to learn new systems
A proactive attitude — someone who sees what needs to be done and gets it moving
Experience within the building or construction industry would be highly regarded

About us Matrix Building Co is a growing residential building company based in Central Victoria, delivering recent homes, renovations, extensions and other residential construction projects throughout the region.

📌 Accounts And Administration Coordinator Castlemaine
🏢 Matrix Building
📍 Castlemaine