Job Description
Office Assistant HOBAN Recruitment•Melbourne, Victoria, Australia
n
Agency Coordinator | State Election Project
n $***** p/hr + Super | 2 November - 13 December | Port Melbourne
n Are you an experienced administrator who thrives in a fast-paced environment? Join a major State Election project and play a key role in supporting daily operations, coordinating workflows, and helping teams deliver critical outcomes.
n This is an excellent opportunity to contribute to an important community-focused project while working alongside a collaborative and supportive team.
n
Assignment Details
n
Dates: 2 November - 13 December
n Location: Port Melbourne (No parking on site - see transport information below)
n Rate: $***** per hour + Super
n Available Shifts: 7:00am - 5:00pm | 2:30pm - 1:00am | 12:00am - 8:30am
n
About the Role
n
As an Agency Coordinator, you will provide high-level administrative and operational support, helping to coordinate workflows and ensure activities are completed accurately and on time.
n
Key Responsibilities
n
n
Coordinate work flows and oversee task completion across support teams
n
Manage shared inboxes, work queues and incoming enquiries
n
Support workforce planning, scheduling and deadline tracking
n
Maintain accurate records, data and operational trackers
n
Prepare reports, summaries and spreadsheet-based documentation
n
Respond to enquiries and resolve issues using sound judgement
n
Coordinate meetings, training sessions and related logistics
n
Provide guidance and support to junior team members
n
Help maintain productivity and quality in a fast-paced environment
n
n
About You
n
n
Previous administration, coordination or office support experience
n




Strong attention to detail and data accuracy
n
Excellent written and verbal communication skills
n
The ability to manage competing priorities and meet deadlines
n
Experience using spreadsheets, databases and digital systems
n
Confidence providing guidance and support to team members
n
The ability to work independently and exercise sound judgement
n
A qualified, adaptable and confidential approach to work
n
n
Physical Requirements
n
n
Regular movement between sitting, standing and walking
n
Walking across operational sites
n
Safe lifting and movement of materials and equipment (up to 13kg)
n
n
Why Work with HOBAN?
n
n
Weekly pay, every week
n
A dedicated HOBAN consultant supporting you for the length of the assignment
n
Opportunity to support a significant state wide project + other opportunities
n
Full training provided!
n
n
IMPORTANT NOTE
n
n
There is NO parking at the site. You must not drive to or attempt to park at site.
n
A free shuttle bus will run between Southern Cross Station and the venue for every shift. You are strongly advised to use this service.
n
Shuttle travel time sits OUTSIDE your rostered start and finish times and is not paid. Please factor this into your travel planning before accepting a roster.
n
n
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
n We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at
******
or visit

for additional contact details.

📌 Office Assistant (Victoria)
🏢 HOBAN Recruitment
📍 Victoria