Job Description
Temporary part-time (4 days per week, some after-hours events) · Lane Cove, Sydney NSW
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Gallery Lane Cove + Creative Studios (GLC+CS) is seeking a friendly, organised and community-minded Administration Assistant to be the welcoming face of the gallery. Four month contract, starting as soon as possible.
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The Opportunity
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As the first point of contact for visitors, artists, students, teachers and community members, you will play a key role in creating a positive and engaging experience for everyone who walks through the door. You will support the Artistic & Programming Director and the Business & Operations Director in the day-to-day running of the gallery, creative studios and residency spaces.
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This is a varied role combining reception, customer service, administration and program coordination. You will help ensure the smooth delivery of exhibitions, classes, workshops, events and community activities. Administrative and finance-related tasks form part of the role.
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Key focus areas:
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Welcome visitors and provide exceptional customer service at gallery reception.
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Act as the first point of contact for enquiries via phone, email and in person.
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Support visitor, artist, student and participant engagement across gallery and studio programs.
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Provide day-to-day administrative support to the gallery's two directors.
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Manage bookings, registrations and communications for classes, workshops, school holiday programs and events.
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Coordinate schedules, room bookings and operational logistics across gallery, studio and residency spaces.
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Liaise professionally with artists, teachers, students, volunteers, suppliers, partners and community stakeholders.
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Support exhibition openings, public programs and special events, including some after-hours activities.
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Maintain accurate records, databases and administrative systems.
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Manage financial administration, including invoice processing, payment tracking and reconciliations.
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As a small and agile not-for-profit, everyone contributes across multiple areas. This role suits someone who enjoys variety, building relationships and helping create outstanding experiences for the community.
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About You
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You are a people person who enjoys engaging with a diverse range of visitors and stakeholders. You take pride in excellent customer service and creating a welcoming environment where people feel connected to the arts and their community. You are highly organised, adaptable and thrive in a busy environment where no two days are quite the same.
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You will also bring:
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Outstanding customer service and interpersonal skills.
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A warm, professional and approachable communication style.
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Strong organisational and administrative skills with excellent attention to detail.
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The ability to manage multiple priorities and work independently.
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Confidence using online booking systems, CMS systems, office software and databases.
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Experience in reception, administration, customer service or program coordination roles.
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MYOB finance administration experience, including invoice processing and reconciliations.
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A current Working With Children Check (WWCC), or willingness to obtain one prior to commencement.
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Availability to support after-hours exhibition openings and occasional events.
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Experience in an arts, cultural, education or not-for-profit setting is highly regarded, but applications are welcome from candidates with transferable skills and a passion for community engagement.
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The Details
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164 Longueville Road, Lane Cove NSW ****
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Temporary part time, 4 days per week
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Some after-hours work is required for exhibition openings and events
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Your customer service and administration experience.
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Your approach to working in a small, collaborative team.
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What interests you about working with Gallery Lane Cove + Creative Studios.
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Enquiries about the role: Kylie Bryden-Smith, ph ************.
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📌 Administrator - Gallery Lane Cove + Creative Studios (Sydney)
🏢 In The Cove
📍 Sydney