Provide high quality administrative and governance support to Council and internal committees by coordinating meetings, preparing agendas and minutes, maintaining action tracking, and ensuring compliance with legislative, policy and procedural requirements to support effective and transparent decision making.
Key Responsibilities
Coordinate Council and committee meetings including scheduling, preparation of meeting runsheets, agenda timelines, workflow management and distribution of papers
Assemble, manage and quality‐check agendas and business papers in consultation with Chairs, Directors and report authors
Provide internal assistance and support to staff in the use of the agenda and meeting management software, including guidance on report submission, workflows, deadlines and basic system issues
Attend meetings and prepare clear, accurate and timely minutes, capturing resolutions, decisions, councillor questions and actions, and maintain official records
Coordinate the receipt, tracking and follow‐up of councillor questions and requests arising from meetings, ensuring responses are obtained from responsible officers and issued within agreed timeframes
Maintain and monitor action lists and resolutions, follow up with responsible officers, andsupport the General Managertoactionresolutions,reporton progress and outstanding actions to supporttimeliness,accountability and transparencytoCouncillorsand the Community
Publish agendas, minutes, resolutions and supporting documents to Council's website




Assist Councillors in preparing notices of motion in consultation with the General Manager and Executives
Tertiary qualifications in administration, governance, public administration or related discipline and/or equivalent relevant experience
Demonstrated experience providing committee, meeting or governance support, including agenda preparation and minute‐taking
Demonstrated ability to manage multiple deadlines in a high‐governance environment with strong attention to detail
What we offer
Permanent full time,35 hours per week
Salary from $70,248 to $75,399 per year(depending on qualifications, skills and experience) plus 12% superannuation
Training Courses + Professional Development
Flexible work arrangements with access to Indoor Accrued Time (Flexi)
40% discount on yearly Aquatic and Fitness Centre membership for staff an d families at local facility (conditions apply)
Access to EAP program for employees and their immediate family
Please note that as part of Muswellbrook shire Council's recruitment process, prior to an offer of employment being made, recommended candidates may be subject to a medical assessment which may include alcohol and other drugs testing.
Applications close on 23 September **** at 11:59pm .




About Muswellbrook
Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.
The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.
Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.
It is a great place to grow your career and be part of something bigger – we have space for you.
About Muswellbrook
Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.
The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.
Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.
It is a excellent place to grow your career and be part of something bigger – we have space for you.
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📌 Governance Support Officer (Muswellbrook)
🏢 Catholic Education - Diocese of Rockhampton
📍 Muswellbrook