Personal Assistant (Construction)
This role is a permanent full-time position suited for a mature, hands-on and self-motivated individual to be part of an integral fast-paced team. You will primarily be supporting a Senior Partner who heads our construction practice and was recognised this year as the top practitioners in the legal profession in respected legal publication The Best Lawyers in AustraliaTM.
Drafting correspondence, including dictation, document preparation, and amendments including emails and letters
Monitoring emails, Managing diary and scheduling meetings and appointments
Answer and respond to phone calls and deal with enquiries where appropriate
Filing and photocopying
Creating flowcharts, diagrams and presentation material
Diary management – arranging travel plans, appointments, reservations, etc
General administration includes data entry, filing (electronic and hard copy), scanning, photocopying, archiving, expense reimbursement.
Preparing and attending too monthly billing, timesheet entry and production of client invoices
Dealing with sensitive and confidential matters in an appropriate manner
Undertaking property searches and company searches (and similar) using a search provider (such as Dye & Durham, Infotrack etc.)
Assisting with property due diligence matters
Other ad hoc duties as required.
A minimum of 4 years' experience or a similar role
Strong interpersonal skills and commitment to excellence in client service with an ability to build rapport with busy clients, partners and lawyers
Advanced knowledge of the Microsoft suite (Outlook, Word, Excel, PowerPoint and Teams).
Intermediate level proficiency in pdfDocs and FileSite/WorkSite
Good working knowledge of time and billing modules in Aderant Expert or a similar practice management system
Basic working knowledge of operating knowledge of search providers such as Dye & Durham or InfoTrack or keenness to learn




Accurate typing skills with an average typing speed of 70+ wpm
Outstanding organisational and time management skills
The ability to work independently as well as in a team environment
Strong written and verbal communication skills
High levels of integrity, discretion, and confidentiality
A versatile and adaptable style and responsiveness to changes in work demands and circumstances.
Knowledge of AML and AML platforms.
As a responsible employer, we are committed to taking proactive measures to ensure our employees are afforded equal access to employment, promotion and learning and development opportunities within our workplace.
About Addisons
A full-service commercial law firm, Addisons is built on enduring partnerships with Australian and international clients. Many have trusted us for decades to support them with their most complex legal issues and day-to-day concerns.
Our teams are respected as astute problem solvers and tireless advocates who strive to know our clients' business. Our bespoke solutions focus on the essentials, equipping clients to make informed decisions, strengthen business relationships and navigate legal challenges to achieve their commercial and strategic goals.
Working at Addisons
Addisons is committed to bringing out the best in our people. We invest in you to succeed through client exposure, high quality training and development and encourage open attracts the very best people with outstanding levels of talent, character and work ethic. We value each other and the unique culture we have created, with an inclusive, diverse and positive work environment which includes social activities, morning teas, drinks, and casual dress every Friday.
Employer of choice
We support our lawyers and staff through employee-centred programs. Addisons is recognised as a "5-Star Employer of Choice ***********" by Australasian Lawyer, placing the firm amongst the top law firms to work for in Australia.
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📌 Personal Assistant (Construction) (Sydney)
🏢 Addisons
📍 Sydney