Occupation: Administration

Reference:

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team workplace.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

Responsibilities

The successful applicant will work closely with the Principal, Business Manager and other members of the College leadership team, staff, students and families to support the efficient daily operations of the school.

This multifaceted role encompasses responsibilities across Administration, Student Attendance, Daily Organisation and Events Management.

Key Responsibilities Administration

- Deliver a wide range of general administrative support to ensure the smooth functioning of the school office and support services.
- Professionally manage incoming phone calls, emails and in-person enquiries, providing timely and accurate information to staff, students, families and community members.
- Process and receive payments from parents for excursions, fees and other school-related costs in line with school procedures.
- Provide day-to-day support to students, including addressing general queries and offering assistance as needed.
- Support the Principal, Business Manager and teaching staff by managing administrative tasks such as document preparation, communication distribution, data entry and coordination of meetings or appointments.
- Assist external service providers with administrative tasks and coordination as required, ensuring seamless service delivery within the school.
- Contribute to the successful planning and execution of school events and projects by delivering timely and accurate administrative support.
- Develop and implement induction processes for new staff, volunteers and other workers, ensuring appropriate onboarding documentation and compliance with relevant school policies.

Attendance Management

- Monitor and maintain accurate daily attendance records for all students using the school's data systems.
- Contact parents/guardians of absent students to confirm absences and support early intervention strategies.
- Accurately apply absence codes and ensure timely data entry into the student management system.
- Work collaboratively with the Attendance Skilled Learning Community (PLC) to implement strategies aimed at improving whole-school attendance.
- Support attendance-related reporting and data analysis as required.

Daily Organiser

- Coordinate and oversee the day-to-day operational logistics of the College, ensuring classes and activities are appropriately staffed and resourced.
- Manage the booking and induction of Casual Relief Teachers (CRTs), including monitoring availability and ensuring appropriate coverage for staff absences.
- Facilitate room changes, coordinate event logistics and manage timetable adjustments as needed to support daily operations.
- Maintain effective communication with staff regarding daily changes or disruptions to timetables or events.
- Support the leadership team with daily organisational planning and implementation.

Events Management

- Enter events, excursions and activities into the Student Activity Locator (SAL) and ensure compliance with Departmental and school policies.
- Ensure all school events meet necessary requirements such as student-teacher ratios, risk assessments, financial approvals and executive sign-off.
- Assist Teachers in Charge with the organisation and follow-up of events, including contacting families for permission forms and payment reminders.
- Organise catering and hospitality for a range of school events, including Curriculum Days, Open Nights, Taste Testers, Parent-Teacher Interviews and staff functions.
- Collaborate with key stakeholders to ensure the smooth delivery of school events and activities.

Desirable

- Experience using education management systems, including but not limited to Compass, CASES21, Griddle and the Student Activity Locator (SAL).
- Experience working in a secondary school environment, particularly in roles involving scheduling, student support or events coordination.
- Current First Aid and/or CPR certification or willingness to obtain.
- Knowledge of DET and school policies relating to attendance,



excursions, events and staff coverage.

General

The successful applicant will be expected to provide general administrative assistance across all key responsibility areas, including Administration, Attendance Management, Daily Organisation and Events Management, as required.

This includes undertaking additional duties or projects as directed by the Principal, Business Manager or other members of the school leadership team to support the smooth and effective operation of the College.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD)

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

Applicants are required to provide the following:

- A cover sheet providing your name, home address and telephone contact details.
- Evidence of your eligibility to work in Australia (e.g. copy of passport).
- A specific one-page response to each of the selection criteria with regard to the position advertised.
- A summary of experience and qualifications.
- Names, contact details, nature of relationship to you, mobile numbers and email addresses of three (3) referees who can provide information regarding your application in relation to the key selection criteria. Please note that referees other than those nominated may also be contacted.

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

Location Profile

School Profile

Founded in 1961, Bayswater Secondary College is a growing secondary school located in the City of Knox in the eastern suburbs of Melbourne, approximately 34 kilometres from the Melbourne Central Business District. As a local school with a strong community focus, we value our partnerships with students, families, feeder primary schools and the wider community, including tertiary providers. These relationships are central to the opportunities we are able to provide for our students, both within and beyond the classroom.

Our vision is to create a learning community where every student is known,



supported and challenged to achieve their personal best. This is underpinned by our College values of Honesty, Excellence, Acceptance, Respect and Teamwork, which sit at the HEART of everything we do. These values guide our work and shape a culture that is inclusive, aspirational and grounded in strong relationships. We are committed to providing a safe, orderly and supportive environment where all members of our community have the right to learn and work, and where positive behaviours are built through consistency, clarity and connection.

Bayswater Secondary College has an enrolment of approximately 300 students, with steady growth projected to reach around 340 students by 2027. The College has a built capacity of 500 students, positioning us well to continue to grow in a sustainable and strategic way. Our staffing profile includes a Principal, two Assistant Principals, Leading Teachers and Learning Specialists, supported by a dedicated team of 28 FTE teachers and 15 FTE Education Support staff. Together, this team works collaboratively to deliver high-quality teaching, targeted support and a strong focus on student wellbeing.

Our organisational structure is designed to ensure that every student is known and supported. Students are supported through Junior (Years 7¿9) and Senior (Years 10¿12) sub-schools, with clear pathways of support that include Home Group teachers, Sub-School Coordinators, Sub-School Leaders and Assistant Principals. This is complemented by a comprehensive wellbeing team, including specialised staff and access to external services, ensuring that student engagement and wellbeing remain a central priority.

Our student cohort is diverse and reflective of the broader community we serve. We take pride in being an inclusive school that celebrates the strengths, backgrounds and aspirations of all students. Our approach is to provide a broad range of learning opportunities that cater to different interests, abilities and pathways, ensuring that all students can find success in a way that is meaningful to them.

The College offers a comprehensive and structured curriculum aligned with the Victorian Curriculum, VCE and VCE Vocational Major pathways. Elective programs are offered at each year level, allowing for a high degree of choice and flexibility. These programs are designed responsively, with offerings shaped around the interests, strengths and needs of each cohort, ensuring that learning remains relevant, engaging and personalised. In addition, students have access to accelerated learning opportunities, an Instrumental Music program from Years 7¿12, and a wide range of Vocational Education and Training (VET) and School-Based Apprenticeships and Traineeships (SBAT) options in the senior years.

Bayswater Secondary College is a key partner in the Bayswater Education Plan, working closely with local primary schools and networks to strengthen educational outcomes across the community. This collaborative approach supports smoother transitions for students and ensures a shared commitment to continuous improvement.

Significant investment in the College has also enhanced the learning environment, with the completion of major redevelopment works delivering modern, high-quality facilities that support contemporary teaching and learning practices. These improvements have strengthened our capacity to provide engaging, future-focused learning environments for all students.

Bayswater Secondary College continues to grow as a school of choice within the local area. Our focus remains on delivering high-quality teaching, strong wellbeing support and meaningful opportunities for every student, ensuring that each young person is equipped to succeed not only during their time at the College, but well beyond it.

Vision

To provide high quality learning experiences and pathways that enable all students to achieve excellence.

College Values

H.E.A.R.T: Honesty, Excellence, Acceptance, Respect and Teamwork

Honesty: Being honest with ourselves, and one another in everything we do

Excellence: Striving for excellence and our personal best at all times by always giving our best effort

Acceptance: Accepting one another for who we are, and recognizing that our differences are what make us unique and interesting, and ensuring we treat ourselves, and one another with kindness.

Respect: For ourselves, one another and our surroundings

Teamwork: Working together and supporting one another helps us strive for excellence and achieve successful outcomes

Applications close Tuesday 22 September 2026 at 11.59pm

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📌 Receptionist / Administration Support (inc Daily Organisation) (Melbourne)
🏢 State Government Of Victoria, Australia
📍 Melbourne