O'Brien Electrical Lake Macquarie is seeking interest for an Administrative Assistant. We require a self-motivated team member with office administration experience who is reliable and able to work within a team and independently.

ABOUT THE ROLE...

This role is a critical support function for our business and its customers. You will be working with our owners and team members, contributing towards delivering a great overall customer experience.

The successful team member will be responsible for the following but not limited to:

- The first point of Customer Contact - Incoming phone calls & greeting of customers and visitor's to the office and showroom
- General administration duties including production of documents, data entry & general filing
- Work closely with directors and operation managers
- Providing administrative assistance to key internal staff when required
- Liaise with site staff, suppliers, subcontractors & local authorities
- Update & maintain CRM and various registers
- Attend & process requests for work order and quotes
- Scheduling jobs and managing workflow schedules
- Assist in preparation of invoices & quotations
- Creation of Purchase Orders to suppliers and subcontractors
- Assist/organise materials for projects including deliveries
- Assist & maintain stock management including stock takes




- Processing of some Accounts Payable/Accounts Receivable duties

ABOUT YOU...

To be successful in this role you will have the following skills and attributes:

- A qualified phone manner with excellent communication skills
- Ability to work efficiently & multi-task under pressure
- Have exceptional organisational skills
- Have a strong customer service focus
- Attention to detail & a positive "can do" attitude
- Ability to work as a team player and independently
- Ability to forward-think and show initiative
- Ability to pick up new skills quickly and maintain accurate information
- Be a clear and logical thinker, able to comprehend issues and work to resolve them effectively
- Computer skills including use of Microsoft Programs and Google Apps (preferred)
- Experience with Simpro software (an advantage)
- Experience with Xero (an advantage)
- Knowledge of the electrical industry (an advantage)

The position is full time (Monday to Friday) This is a terrific opportunity to work with a close-knit team.

If you are a highly motivated and energetic individual with strong communication skills, looking for a challenge and to make your mark on the growth of an expanding company, then we would like to hear from you.

Apply Now!

📌 Administrative Assistant (Cardiff)
🏢 O'Brien Electrical
📍 Cardiff