Administrative Officer (Ward Clerk) - Aged Care

Part Time or Casual Chance

Join our dedicated Aged Care team at Swan Hill District Health and play a vital role in supporting the delivery of high-quality care for older people.

The Position

We are seeking an organised, professional and friendly Administrative Officer (Ward Clerk) to support the day-to-day operations of our aged care service.

In this diverse role, you will maintain accurate records, coordinate appointments, prepare reports, support staff rostering and onboarding activities, assist with admissions and transfers, and manage correspondence. You will also serve as a welcoming first point of contact for individuals in care, families, visitors and staff.

This is an excellent opportunity for someone who enjoys a fast-paced, people-focused environment and takes pride in providing exceptional administrative support.

You Bring:

· Experience in administration, reception, ward clerk or customer service roles.

· Excellent organisational and time management skills with the ability to manage competing priorities.

· Strong communication and interpersonal skills with a professional and customer-focused approach.

· High attention to detail and confidence using Microsoft Office and electronic information systems.

· Experience with rostering, workforce administration, MANAD, Dimension or similar systems (desirable).

Mandatory requirements (remove or add as per position description)

· Current National Police Check, or will to obtain.

· Working with Children’s Check, or will to obtain.

· NDIS worker screening check, or will to obtain.

· Evidence of immunisation records/history as part of the Health Services Act 1988, 2020 Amendment (Mandatory Vaccination of Healthcare Workers).

About Swan Hill:



Swan Hill is situated in North-West Victoria. Located on the beautiful banks of the Murray River with multiple tourist attractions and community events in the surrounding region.

About Swan Hill District Health: Swan Hill District Health is a 143 bed (including Aged Care), fully integrated rural public health facility servicing a greater community of around 35,000 people. At Swan Hill District Health (SHDH), our vision is to provide connected care, best experience for our community.

SHDH is a compassionate, family friendly employer where every employee is a valued team member. Whilst encouraging and supporting work/life balance, SHDH also provides:

®A dynamic workplace ®Discounted Corporate gym memberships

®Salary Sacrifice/Packaging ®Professional Development opportunities

®Employee Assistance Program

Attract Connect Stay; our community are excited to see you and your family arrive. Let us help you connect; schools, partner employment, clubs, housing and the things that matter to you when building your new life.

To apply for this position please email your Cover letter responding to the Key Selection Criteria and up-to-date CV, [email protected].

You will find the position description on our website – Vacant positions

Swan Hill District Health is an equal opportunity employer committed to diversity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. If you require any reasonable adjustments to the recruitment process or the role, please let us know by contacting [email protected]

Applications close: 9th October 2026

Swan Hill District Health reserve the right to interview and appoint candidates prior to this date.

📌 Administrative Officer/Ward Clerk - Aged Care (Swan Hill)
🏢 Swan Hill District Health
📍 Swan Hill