Job Description

Accounts Receivable / Administration Officer

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We are looking for an organised, reliable and proactive Accounts Receivable / Administration Officer to join our friendly team.

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This is a hands-on and varied role suited to someone who enjoys keeping things organised, takes ownership of their responsibilities and is comfortable working across Accounts Receivable, invoicing and general office administration.

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You'll play an important role in supporting our accounts, management and operations teams, helping ensure invoices are processed accurately, outstanding accounts are followed up, client requirements are met and day-to-day administration runs smoothly.

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Key Responsibilities

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- Raising and processing monthly customer invoices
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- Following up outstanding accounts and overdue payments
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- Assisting with bank, Excel and account reconciliations
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- Responding to client invoice and account enquiries
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- Ensuring invoices meet individual client processing requirements
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- Managing Purchase Orders, Work Orders and client billing requirements
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- Uploading invoices and supporting documents to client online portals
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- Answering incoming phone calls and directing enquiries
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- Providing general administrative support to management and operations team
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About You

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We're looking for someone who is organised, accurate and comfortable working in a busy service-based business.

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- Previous experience in Accounts Receivable, invoicing, reconciliations or a similar accounts administration role
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- Experience following up outstanding customer accounts
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- Confidence completing account and bank reconciliations
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- Valuable working knowledge of Microsoft Excel and Office
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- Experience with MYOB or similar accounting software
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- Strong attention to detail and a high level of accuracy
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- Clear and professional phone and email communication skills
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- Confidence communicating with clients, suppliers, technicians and management
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- Strong organisational and time-management skills
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- Ability to manage multiple priorities and meet deadlines
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- Ability to work independently and take ownership of your responsibilities
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- Experience with ServiceM8 or similar job management software would be advantageous, but is not essential.
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- Experience working in a service, facilities, trades, landscaping or maintenance business would also be highly regarded.
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About Us

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Sydney Indoor Plant Hire is one of Sydney's longest-established indoor plant hire and interior landscaping companies.

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Established in 1975, we have been creating and maintaining thriving and welcoming workplaces across Sydney for more than 50 years.

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We provide professional indoor plant hire, maintenance and interior landscaping services to a diverse range of corporate, commercial and government clients across Sydney.

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We're a friendly, close-knit team and pride ourselves on providing professional, reliable and personalised service to our clients.

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Why Join Us?

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We offer:

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- A stable, long-term full-time position
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- A friendly and supportive team environment
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- An established Australian business with over 50 years of industry experience
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- A varied role across Accounts Receivable and administration
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- Genuine ownership and responsibility within your role
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- Salary package negotiable based on skills and experience
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This is an office-based position and would suit someone who enjoys working as part of a busy, collaborative team and is looking for a stable, long-term role.

📌 Accounts Receivable / Administration Officer (New South Wales)
🏢 Sydney Indoor Plant Hire
📍 New South Wales