Overview

Work Type: Fixed-term - Part time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Administration

Location: Melbourne - Western suburbs

Reference: 1542784

Location Profile

Purpose

Western Autistic Schools vision is to provide a dedicated school for students with autism.

At Western Autistic School, we envision a nurturing environment for autistic students in grades Prep to Year 3. Through personalized support and collaborative teaching, we empower each child to thrive socially and academically. Our community celebrates diversity and fosters a commitment to building a strong educational foundation for our students that encourages lifelong learning and achievement.

Our school demonstrates commitment to the following values:

- Diversity

- Respect

- Learning as an ongoing process

- Sharing and growth of knowledge

- Collaboration

School Profile The Western Autistic School is a large, vibrant and unique school in the western suburbs of Melbourne. We offer an early years program for 300+ young children with Autism Spectrum Disorder in Prep to Grades 3.

Our school caters to autistic students, and synthesises an evidence base drawn from student-centred, strengths-based approaches and contemporary research from the fields of autism and inclusive education to develop Individual Learning Programs for each student.

Key features of our program include:

- The individual student is the focus of our teaching

- Each student is provided with an Individual Learning Plan, in collaboration between the student, their family and the teaching team
- An emphasis on building foundational skills in social communication and functional areas, alongside academic skills particularly in the areas of literacy and numeracy

- Small classes of approximately eight students ¿ with a teaching team of consisting of teachers, education support staff and allied health professionals

- Individualised transition program for children to move on to their local neighbourhood school

- Ongoing outreach supports.

As part of our schools mission, WAS is actively involved in research and training. It has a registered training provider The Autism Teaching Institute (ATI) which provides post graduate qualifications to educators working with autistic students.

Further information about WAS and its branches is available at:

www.westernautisticschool.vic.edu.au www.autismteachinginstitute.org.au

Selection Criteria

SC1: Demonstrates high level written and verbal communication skills.

SC2: Demonstrates an ability to provide a full and confidential range of executive support services.

SC3: Demonstrated ability to prioritise to meet strict deadlines and multitask in a fast-paced environment with the highest degree of accuracy.

SC4: Demonstrated robust organisation skills, including diary management, such as arranging with internal and external stakeholders.

SC5: Commitment to professional learning and growth.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.





The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Principal Specific

- Keep the School Principal appropriately informed of upcoming commitments and responsibilities.
- Ensure all required documentation for appointments and meetings is available in advance.
- Provide high level, professional, executive support to the Principal.
- Anticipate and respond to the daily administrative needs of the Principal.
- Be responsible for extensive and continuous diary management, including efficient coordination and scheduling of meetings and events.
- Executive-level minute taking and document presentation.

General Administrative Skills and Requirements
- Prepare and develop correspondence, reports, presentations, and other printed material as required.
- Manage records and files with accuracy and efficiency.
- Use discretion, diplomacy, and initiative to prioritise and manage enquiries, requests and issues as they arise.
- Be strategically focused and continuously assess current practices
- Attend to confidential correspondence.
- Excellent time management skills, with the ability to forward plan both short and long-term projects and to concurrently manage competing tasks.
- Demonstrated advanced computer skills and literacy with skills in MS Office 365 (Word/Excel/PowerPoint/Outlook). Knowledge of Compass would be viewed favourably.
- Maintaining College website
- Ability to build productive, highly effective, and harmonious working relationships with staff.
- Ability to work autonomously and as a member of a large team.
- Assists with the administration side of Workcover.
- Liaising with parents and students as required.

Team Specific Skills
- Ability to build productive, highly effective, and harmonious working relationships with staff.
- Ability to work autonomously and as a member of a large team.




- Assists with the administration side of Workcover.
- Liaising with parents and students as required.
- Event management within the school community

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

- A probationary period may apply during the first year of employment and induction and support programs provided.

- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Applications close Wednesday 23 September 2026 at 11.59pm Posted 10 September 2026

📌 Executive Assistant (Melbourne)
🏢 Victorian Government
📍 Melbourne