We are working with a longstanding client in their search for a strong Executive Assistant to work with two senior leaders within their organisation.

This role is within a privately owned group, with scope across commercial property, hotels, hospitality and investment management. You will be joining a growing, high-performing team that is very well regarded in their space. This is a group who hold themselves to a high standard, take pride in the work they do and operate collaboratively internally. This role is well suited to someone who takes pride in their work and wants to truly be a right hand to leadership.

You will be primarily focussed on supporting the Head of Asset Management, however also provides some EA and Coordination support to the Head of People - both are genuinely fantastic people. Both appreciate a business-partnership style approach to this role, and there is scope to continue growing and developing your skillset longterm.

Your role will take the lead on:

- EA to Head of Asset Management, around 75% of the role
- Running the diary, travel and priorities of the Head of Asset Management so their time goes where it counts. This is a critical factor as this role is critical and central to the ongoing growth of the group.
- Preparing wide ranging materials including board papers and briefing notes, through to acquisition and executive presentations.
- Bringing the monthly and quarterly reporting cycle together, including property, leasing and risk reports, strategic asset plans and portfolio and budget reviews.
- Keeping the wider team moving, following up deliverables with property managers, leasing executives and consultants, and keeping registers and records accurate so nothing slips.

- People and culture support, around 25% of the role





- Providing ad-hoc EA support to the Head of PeopleOwning the new starter experience, from system setup and equipment through to day one and the check-ins that follow.
- Keeping training and compliance on track so the business stays ahead of its obligations without anyone chasing.
- Supporting the systems people processes run on, including Employment Hero, scorecards and performance reviews, and helping make them simpler.

- Shared office support within the broader EA group This is a team where everyone pitches, alongside the two other EA's you will help keep the front of house running. Greeting visitors, answering the main phone line, setting up meeting rooms and ordering supplies are shared across the team currently.

Who you are?

- Experience as an Executive Assistant or Personal Assistant
- A track record with complex diaries, travel, meetings and competing priorities.
- Strong coordination and document management skills, with attention to detail and follow-through.
- Advanced Microsoft Office skills across Outlook, Word, PowerPoint and Excel.
- Confidence with new technology.

The team actively uses AI tools such as Copilot and Claude, and you will be encouraged to do the same.

Why this role?

- Variety across two very different functions, so no two weeks look the same.
- Direct exposure to senior leaders, acquisitions and the reporting that goes to the owners.
- A business in continued growth, where the work you support has a visible result.
- A team-oriented office where people help each other out rather than working in silos.

- Scope to shape how things are done, particularly across process, systems and reporting.

Think this role hits the mark?

If this sounds like the right next step, apply with your CV. If you would like a confidential conversation before applying, please get in touch with Phoebe Hamer on [0452 263 697](tel:0452 263 697).

📌 Executive Assistant | Development, Hospitality and Property Space (Neutral Bay)
🏢 ONA Recruitment
📍 Neutral Bay