Joining Arup Arup's purpose, shared values and collaborative approach have set us apart for over 80 years, guiding how we shape a better world.

Our Workplace & Facilities team creates secure, efficient and welcoming environments that enable our people to do their best work. Based in our Melbourne office, this role is central to ensuring our workplace operations run smoothly, safely and in compliance with Arup standards and legislative requirements.

As Facilities Coordinator, you will oversee the day-to-day operation of our workplace facilities, working closely with contractors, suppliers, building management and internal stakeholders to deliver an exceptional workplace experience.

The Opportunity

- Coordinate planned, reactive and emergency maintenance activities across the Melbourne workplace and project offices as required.
- Manage contractor and supplier relationships, including compliance documentation, inductions, performance monitoring and service delivery.
- Support workplace safety, compliance and emergency preparedness activities, ensuring legislative and Arup requirements are met.
- Oversee facilities operations including workplace assets, storage, security systems, relocations, minor works and workplace improvement initiatives.
- Maintain facilities records, reporting and workflow systems while contributing to continuous improvement across workplace services.

At Arup, you belong to an extraordinary collective in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity to do socially useful work that has meaning to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

- Experience in facilities management, workplace operations, property services or a similar environment.
- Demonstrated experience managing contractors,



suppliers and maintenance programmes.
- Knowledge of workplace health and safety, contractor compliance and workplace risk management practices.
- Strong organisational skills with the ability to manage multiple priorities, contractors and operational activities simultaneously.
- Excellent communication and stakeholder management skills, with the ability to build effective relationships across all levels of the business.

What We Offer You At Arup, we care about each member's success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds and are committed to creating an environment where everyone can thrive and contribute.

Our Application Process Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

📌 Facilities Coordinator | Onsite - Melbourne
🏢 Arup
📍 Melbourne