Facilities Coordinator | YOT Club

Location: Main Beach, Gold Coast Employment Type: Full Time, 38 hours per week

Salary: $70,000 to $75,000 + super

Monday to Friday

Join the YOT Club Team!

YOT Club is one of Australia’s leading luxury hospitality and marine businesses, operating a fleet of premium charter vessels, hospitality venues and supporting facilities across the Gold Coast and Brisbane. We’re looking for a proactive, organised and solutions-focused Facilities Coordinator to help keep the moving parts of our operations running smoothly.

This is a varied role combining facilities coordination, administration, supplier management and hands-on operational support across our vessels, office, warehouse and hospitality operations.

No two days are the same. One day you may be coordinating vehicle servicing and maintenance contractors, the next organising cleaning schedules, stock movements, uniforms or equipment servicing.

If you enjoy being organised, taking ownership and making sure things get done properly and on time, we’d love to hear from you!

About the Role

Reporting to the General Manager, the Facilities Coordinator is responsible for coordinating a broad range of operational and facilities requirements across YOT Group. You’ll work closely with internal departments, contractors, suppliers and service providers to ensure company assets are maintained, operational requirements are completed on time and facilities remain organised and ready for upcoming events and charters.

The role includes responsibility for company vehicle administration, cleaning coordination, purchasing, uniform management, stock deliveries, kitchen and bar equipment servicing, repairs and maintenance, and warehouse and office storage.

Key Responsibilities

- Manage company vehicle bookings, servicing schedules, registrations, insurance renewals, driving logs and incident reporting
- Maintain vehicle compliance and ensure company vehicles are well maintained and available when required
- Prepare and manage weekly cleaning schedules around the event and charter calendar




- Act as the primary contact for cleaning contractors and monitor quality, standards and budget
- Process weekly staff purchase requests through Asana
- Check existing stock before purchases are made and maintain organised purchasing and storage areas
- Coordinate company uniforms, including stock levels, staff sizing, condition, repairs and replacements
- Assist with food and beverage stock deliveries to vessels
- Assist with monthly stock takes and special vessel stock requirements
- Coordinate scheduled servicing and maintenance of kitchen and bar equipment
- Coordinate assigned repairs and maintenance tasks and follow up contractors and suppliers
- Ensure urgent maintenance is prioritised around upcoming events and charters
- Monitor maintenance costs and ensure tasks are completed within required timeframes and budgets
- Maintain clean, organised and functional warehouse and office storage areas
- Support staff in following established storage and operational procedures

The current position description specifically requires maintenance tasks to be managed according to operational priority, with urgent items completed before the next charter and other tasks tracked through defined completion timeframes.

About You

We’re looking for someone who is naturally organised, practical and comfortable managing multiple priorities at once. You’ll be someone who notices what needs to be done, follows tasks through to completion and enjoys creating order in a busy operational environment.

You’ll ideally have

- Excellent organisational and time management skills
- Strong attention to detail
- Confidence managing multiple priorities simultaneously
- Solid communication and interpersonal skills




- A proactive and solutions-focused approach
- Confidence liaising with contractors, suppliers and internal teams
- Good computer and administration skills
- Confidence using spreadsheets and task-management systems
- Experience with Asana or similar software would be advantageous
- Previous experience in facilities coordination, operations, logistics, hospitality, property services or a similar role
- A current Australian driver’s licence
- The ability to assist with practical operational tasks when required

What Success Looks Like

You’ll help ensure our facilities and operational assets remain organised, maintained and ready for use.

That means

- Company vehicles are compliant, maintained and scheduled without conflicts
- Cleaning is completed on time, within budget and to the required standard
- Uniform and stock records remain accurate
- Equipment servicing is completed before issues impact operations
- Maintenance tasks are followed through within their required timeframes
- Warehouse and office storage areas remain clean, organised and easy to navigate

These measures closely reflect the performance expectations in the current position description.

Why Join YOT Group?

- $70,000 to $75,000 + super, depending on experience
- Full-time, 38-hour working week
- Work across a unique luxury marine, hospitality and events business
- Varied role with genuine ownership and responsibility
- Work across vessels, hospitality venues, warehouse and operational facilities
- Supportive and collaborative team environment
- Opportunity to build experience across facilities and operational management
- Staff benefits and career development opportunities
- Quarterly team events and exclusive discounts across our fleet!

This is a great opportunity for someone who enjoys being the person behind the scenes making sure everything is organised, maintained and ready to go. If you’re proactive, highly organised and enjoy keeping busy operations running efficiently, we’d love to hear from you!

📌 Facilities Coordinator | Marine & Events Operations (Main Beach)
🏢 Crystal Blue Yacht Charters
📍 Main Beach