Are you an organised professional who excels at meeting coordination, governance processes, and systems thinking? Join Veolia at the Gold Coast Desalination Plant, where your administrative expertise will be the backbone of our operational excellence and decision making processes.
This isn't your typical admin role; you'll be central to how we govern and operate one of Australia's most important water infrastructure facilities, while enjoying genuine work life balance and comprehensive advantages.
What's on offer
- Be central to governance of critical water infrastructure
- Hybrid working + genuine work life balance prioritised
- 14 weeks paid parental leave + super on unpaid leave
- Career development, Fitness Passport & health benefits
What you'll be responsible for
Governance & Meeting Coordination
- Facilitate and prepare minutes for senior leadership meetings (ALG and APMT)
- Prepare monthly operations reports and decision papers
- Manage approval processes and maintain governance records
- Coordinate meeting logistics and stakeholder communications
Business Systems & Quality
- Maintain and improve our Business Management System (BMS)
- Support internal and external audits with documentation and compliance records
- Train staff on BMS processes and Sphera systems
- Coordinate quarterly Management Review meetings
Document Control & Administration
- Manage document control in line with ISO standards and record management procedures
- Oversee controlled copies of technical drawings, O&M; Manuals, and emergency documentation
- Provide general administrative support including phone management, site tours, and office operations
What you'll need to be successful
- Proven experience taking comprehensive meeting minutes
- Knowledge of document control systems and quality assurance processes
- Excellent written communication and attention to detail
- Experience with infrastructure projects or utilities sector, preferred
A Veolia Career Veolia is the global leader in optimised resource management, delivering essential water, waste and energy services across Australia and New Zealand. At the Gold Coast Desalination Plant, your work will directly support water security for Queensland communities.
We're committed to creating an inclusive workplace that reflects the diversity of the communities we serve. We welcome applications from people of all backgrounds, cultures, genders, and abilities.
If you're ready to bring your organisational expertise to meaningful work supporting Queensland's water security, apply now.
Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.
📌 Governance Administrator & Business Systems Coordinator (City of Gold Coast)
🏢 Veolia Australia u0026 New Zealand
📍 City of Gold Coast
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