Company Description Gema Group Pty Ltd is an Australian-owned business specializing in venue and event catering, with over 30 years of industry experience. The company delivers catering services at some of Australia’s largest and most dynamic venues and events, including major sporting arenas and national events such as V8 Supercars, APIA International, and Floriade. Gema Group focuses on excellence in food quality and service, supported by experienced chefs who stay current with culinary trends and innovation.

The service team maintains a polished, professional approach, reflecting the company’s traditional family values where people and service come first. Pride and passion drive Gema Group to provide superior food and customer experiences at every event.

Role Description The Event Coordinator is a full-time, on-site role based at key venues Accor Stadium & CommBank Stadium, responsible for supporting the planning and delivery of non-match day catering/event services across both western sydney stadiums

This role involves coordinating event logistics, liaising with clients and internal teams, and ensuring that event timelines, set-up requirements, and service standards are met.

The Event





Coordinator will work closely with kitchen and service staff to align catering plans with event schedules and guest expectations. Daily tasks include managing bookings, preparing event documentation, monitoring inventory and equipment needs, and providing on-the-ground support during events to resolve issues quickly. The role also includes post-event follow-up, gathering feedback, and assisting with reporting to continuously improve event operations and client satisfaction.

Qualifications

- Strong event planning and event management skills to coordinate multiple catering functions and timelines.
- Excellent communication and customer service abilities to interact professionally with clients, suppliers, and internal teams.
- Organizational and time-management skills, with attention to detail in documentation, scheduling, and on-site coordination.
- Experience in hospitality, catering, or events, preferably in large venues or major events.
- Ability to work in office, including evenings, weekends, and public holidays as required by event schedules.
- Proficiency with basic office software and event management tools; familiarity with catering or POS systems is an advantage.
- Relevant qualification in event management, hospitality, or a related field is desirable but not mandatory.

📌 Meetings & Special Events Coordinator - Accor Stadium & CommBank Stadium (Sydney)
🏢 Gema Group
📍 Sydney