Job Description

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- The Events & Field Marketing Coordinator supports the successful execution of Avive's trade show, field marketing, training, and sales enablement programs
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- This hands-on role owns the logistics, inventory management, shipping, and operational coordination that keep Avive's events and field marketing programs running smoothly
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- Working closely with the Events Marketing Manager, Growth Marketing Managers, Operations, and Sales, this individual ensures people, materials, equipment, and event assets are organized, available, and delivered on time
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- This role thrives in a fast-paced environment and adapts quickly to changing priorities
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- Event Logistics and Scheduling:
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- Support logistics and operational activities for trade shows, conferences, field activations, and company events
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- Cross-check the Asana trade show request board against the master schedule and staff calendars to identify conflicts or missing information
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- Prepare event materials and coordinate shipping, tracking, and status updates
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- Support on-site event setup, execution, and teardown as needed
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- Coordinate post-event returns, inventory updates, and shipment reconciliation
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- Coordinate printing and production of marketing materials
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- Field Equipment Management:
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- Coordinate loaner AED requests and manage Avive's fleet of AEDs, CPR manikins, and other field and training equipment
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- Maintain equipment schedules and availability for trade shows, field activations, trainings, customer demonstrations, and other engagements
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- Maintain field equipment in a constant state of readiness, including device charging, REALConnect fleet management, cleaning, maintenance, and replacement
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- Coordinate packing, shipment, and return of field equipment, ensuring assets tracked, inspected, accounted for, and prepared for future use
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- Coordinate marketing-owned AED donations and supporting logistics
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- Inventory and Shipping:
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- Manage the storage and inventory of swag, collateral, trade show materials, booth supplies, staff apparel, and field activation materials
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- Maintain organized storage areas and conduct periodic inventory audits to ensure accuracy
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- Coordinate inbound and outbound shipments for Marketing, Sales, and channel partners, maintaining accurate tracking information
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- Monitor inventory levels and coordinate replenishment, repair, or replacement as needed
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- Support outbound and return shipping for events and field activations
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- Booth and Event Operations:
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- Attend trade shows and other in-person marketing events to support the commercial team and engage prospects
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- Assemble event kits and activation materials
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- Support field activations, CPR/AED trainings, customer events, product demonstrations, and event logistics
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- Represent Avive professionally while supporting customers, prospects, and partners at events
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- Marketing Operations Support:
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- Fulfill marketing requests from Sales and support preparation of materials for meetings, trainings, and customer presentations
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- Coordinate printing and production of marketing collateral and swag
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- Maintain marketing storage areas and organizational systems
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Benefits

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- Healthcare: Avive offers comprehensive medical, dental, and vision plans to ensure employee health care needs are met
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- Employee equity package: Every team member has a vested stake in the success of the company and is granted a generous equity package with employment
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- Subsidized AED program:



Employees have access to a subsidized AED program, ensuring they can equip their homes and communities with lifesaving technology at a reduced cost
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- Time Away: Time to rest and recharge is important. With 11 paid holidays, accrued PTO days, and three additional floating holidays, employees can enjoy adaptable time off when needed
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- And Much More: We believe in fostering a fun and engaging work environment. From team lunches and office snacks to exciting events and celebrations, we prioritize opportunities for connection and collaboration
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- Savings & Retirement: Avive helps employees reach their retirement goals. We offer a 401k contribution of 3% of an employee's base pay - starting Day One
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Qualifications & Requirements

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- 1–3 years of experience in event coordination, marketing operations, field marketing, logistics, or a related role
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- Bachelor's degree in Marketing, Communications, Business, Event Management, or a related field, or equivalent professional experience
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- Proficiency with Microsoft Office and Google Workspace
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- Experience coordinating inventory, shipping, fulfillment, or equipment logistics
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- Experience supporting trade shows, conferences, field marketing programs, or customer events
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- Familiarity with project management tools such as Asana
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- Experience coordinating vendors, shipments, or event logistics across multiple stakeholders
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- Strong communication and interpersonal skills with a customer-service mindset
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- Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
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- Self-motivated with the ability to work independently and proactively solve problems
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- Flexible and adaptable in a fast-paced environment with changing priorities
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- Experience working with CRM or marketing platforms such as Salesforce, HubSpot, or similar systems
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📌 Events & Field Marketing Coordinator (Queensland)
🏢 Avive Solutions
📍 Queensland