Two to three days a week, in our Richmond office, with hours that can work around the rest of your life. School hours are completely fine.

We're a Melbourne SEO agency that's been going for more than 18 years. We're specialists by choice: we do SEO properly, we build long-term client relationships, and we try to leave the industry better than we found it.

We're looking for someone to take care of the things that keep our office running well. Everything from supplies and maintenance through to our sustainability commitments and the stuff that makes the team enjoy being here.

This is deliberately a smaller role. It's not a full office management function with a big remit, and you won't be sitting on reception. It's varied, hands-on work for someone who likes making a space run smoothly and would rather get on with it than wait to be told what to do.

What you'll do

- Keep the office running day to day, from supplies and maintenance to the plants and the general feel of the space
- Stay on top of workplace health and safety basics like fire extinguishers, first aid kits and the related compliance checks
- Support our leadership team with travel bookings and other ad hoc admin
- Help accounts with processing invoices and employee reimbursements
- Get recent starters set up, including laptop and desk logistics and a welcome gift
- Be first point of call for IT and equipment issues, and liaise with our external provider when something needs escalating
- Organise our quarterly offsites, including venues and catering




- Take over our daily team update, sharing what's happening across the team
- Keep our B Corp and 1% for the Planet commitments on track, and help run the odd event around them
- Help coordinate team events and social activities, and make sure birthdays and work anniversaries don't get missed
- Be the main contact for suppliers, tradespeople and other externals
- Spot things that could be done better, rather than just keeping them ticking over

- What we're looking for

- Experience in office administration, as an EA or PA, in a studio coordinator role or something similar
- Agency or professional services experience is a bonus, not a requirement
- Organised and proactive, and comfortable juggling a lot of small things independently
- A genuine interest in sustainability, or the enthusiasm to learn
- Happy working autonomously and picking up where you left off each time you're in
- Living locally to Richmond would be ideal

Why Optimising

- Meaningful part-time work that fits around your other commitments, in a role where you'll actually be noticed
- An independent agency of around 13 people, so what you do makes a visible difference
- B Corp certified and a proud member of 1% for the Planet, which we back with real time and money rather than a logo on the website
- Direct access to the founders, who are closely involved and genuinely care how the team is going
- A social, connected team with quarterly activities, weekly wrap-ups and team lunches built into how we work

📌 Office Coordinator (Melbourne)
🏢 Optimising
📍 Melbourne