Operations Administration Officer

POSITION BASED IN REGIONAL VICTORIA – Macedon Ranges

Food Manufacturing / FMCG Environment

We are seeking an organised and detail-oriented Operations Administration Officer to provide essential administrative support across our production, logistics, and management teams. This role is responsible for ensuring smooth day-to-day operations through effective coordination, accurate record management, inventory control, and compliance support.

Working closely with key stakeholders, you will play an important role in maintaining operational efficiency, supporting production activities, and ensuring documentation and processes meet quality, safety, and food compliance standards.

Key Responsibilities

- Maintain and update production records, batch documentation, and Critical Control Point (CCP) records to support food safety compliance.
- Manage inventory processes including tracking raw materials, packaging, and finished goods.
- Process purchase orders, receive deliveries, and complete stock reconciliations.
- Coordinate production, staffing, and dispatch schedules in collaboration with key personnel.
- Enter and maintain accurate production data, waste tracking, and operational metrics within ERP systems.
- Ensure all operational documentation, records, and reports are accurate, complete, and up to date.
- Prepare, file, and support audits relating to safety, quality, and environmental requirements.
- Assist with internal and external audits as required.




- Act as a key liaison between production teams, warehouse staff, and office management.
- Identify opportunities for continuous improvement and contribute to efficient business operations.
- Maintain a secure, clean, and organised working environment.

About You To be successful in this role, you will have:

- 2–3 years’ experience in an Operations Administration role.
- Previous experience within a manufacturing, production, or FMCG environment (highly desirable).
- Strong skills using Microsoft Office Suite, particularly Excel and Word.
- Experience working with ERP systems and maintaining accurate records.
- Excellent attention to detail with a high level of accuracy in data entry, documentation, and reporting.
- A strong understanding of safety, quality, and compliance requirements.
- Demonstrated problem-solving skills and the ability to manage changing priorities.
- The ability to work effectively in a fast-paced operational environment.
- Strong verbal and written communication skills.
- A collaborative approach with the ability to contribute positively as part of a team.

What We Offer This is an excellent opportunity for an experienced administration professional looking to join a dynamic operational environment where accuracy, teamwork, and continuous improvement are valued.

If you are organised, proactive, and enjoy supporting business operations, we would welcome your application.

📌 Operations/Administration Officer (Kyneton)
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