Shape Your Career with CDM Smith Australia –Operations Administration Coordinator

Melbourne- based

Keep the business moving. Make an impact nationally.

CDM Smith Australia is a specialist environment, water, and digital consultancy. We help clients solve complex environmental, water, infrastructure and geoscience challenges through innovative, practical and sustainable solutions.

We're looking for an Operations Administration Coordinator who is proactive, confident and highly efficient — someone who sees what needs to be done, takes ownership and follows through without waiting to be asked.

This is not your typical administration role.

You’ll be at the centre of our Australian business, coordinating everything from offices, travel and events to compliance, fleet management, business systems and operational reporting. This role has a lot of moving parts and competing priorities, so you’ll need to be calm under pressure, quick to act, reliable in your follow-through and focused on keeping the business running smoothly.

While this is an autonomous role that requires someone confident enough to make decisions, prioritise work and keep things moving, you won’t be operating in isolation. You’ll be part of our Corporate Services team and supported by a manager who will provide guidance, remove roadblocks and back you to do your best work.

What you’ll be doing

No two days will look the same, but you can expect to:

- Coordinate national business operations across our offices, assets, travel, systems and facilities
- Drive business support activities that create a great employee experience
- Maintain compliance,



training and administrative processes that keep the business running smoothly
- Support leaders with meeting coordination, reporting, communications and operational initiatives
- Identify opportunities to improve processes, streamline administration and increase consistency across the business

What we’re looking for

We’re after someone who is highly organised, proactive and comfortable working in a role where the pace is fast, expectations are high and the business depends on you to get things done.

You’ll be successful if you:

- Are an exceptional communicator who can build strong relationships across all levels of the business
- Enjoy juggling multiple priorities and can confidently manage competing deadlines
- Take ownership, show initiative and move things forward without needing to wait for direction
- Have outstanding attention to detail and take pride in delivering high-quality work
- Bring a strong customer-service mindset, recognising that the business is your client and that your role is to support people with professionalism and care
- Look for better ways of working, improving processes and systems rather than simply maintaining the status quo
- Work quickly and accurately across multiple responsibilities while remaining dependable, resilient and easy to work with

Why join CDM Smith?

At CDM Smith,



you’ll join a team that values collaboration, initiative and continuous improvement.

You’ll have the opportunity to:

- Work across a national business with exposure to a wide range of operational functions
- Build relationships with colleagues across Australia
- Contribute to meaningful improvements that make a real difference to how the business operates
- Develop your career through exposure to broader business operations, bid support and corporate services activities
- Be part of a supportive, people-focused culture where your contribution is valued

The Essentials

- Experience in a senior administration, office coordination or operations support role
- Solid Microsoft 365 skills, including Word, Excel, PowerPoint, Outlook, Teams and SharePoint
- Excellent organisational, communication and problem-solving skills
- Ability to manage confidential information with professionalism and discretion
- Office-based role with a minimum of three days per week onsite on commencement due to supporting an office move

If you're a highly organized team player who loves variety, takes initiative and enjoys keeping things running behind the scenes, we'd love to hear from you.

Join Us – Make Your Mark

Ready to start your career with a team that values your potential? At CDM Smith Australia, we invest in our people and our clients by delivering sustainable solutions for industry’s toughest problems.

We welcome applicants from all backgrounds. If you want to be heard, valued, and inspired, let’s shape your NOW and your NEXT, together.

CDM Smith, Listen, Think, Deliver

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📌 Operations Administration Coordinator (Melbourne)
🏢 CDM Smith
📍 Melbourne