About the role

This is a hands-on role suited to someone with strong Excel and Xero skills who enjoys working with financial information, maintaining accurate project records and supporting project delivery. The successful applicant will assist Project Managers with the establishment and ongoing management of multiple concurrent project files, registers and supporting documentation. The role will have responsibility for progress claims, invoicing and general project administration.

Key responsibilities

- Support Project Managers with day-to-day project administration
- Manage the preparation, submission and tracking of project claims
- Complete accounts receivable bookkeeping functions in Xero
- Prepare and maintain project files, registers and associated documentation
- Complete client onboarding tasks
- Ensure project documents and records are complete, accurate and kept up to date
- Follow up outstanding claims, approvals and reconciliations
- Maintain consistent document control and filing processes
- Assist with general administrative duties as required

About you

- Strong Microsoft Office skills, particularly in Excel
- Practical experience using Xero
- A bookkeeping or accounts administration background
- Previous experience preparing or managing progress claims, preferably in construction




- Excellent organisational and time-management skills
- Solid attention to detail and a high level of accuracy
- The ability to manage multiple priorities and meet deadlines
- Strong written and verbal communication skills
- A professional approach when handling confidential financial and commercial information
- The ability to follow established processes while identifying opportunities for improvement

Benefits

- A full-time, office-based position within an established civil construction business
- A varied role combining project administration, accounts support and document control
- A supportive and professional team environment
- Exposure to a range of civil and electrical infrastructure projects

Location and hours The position is based at our Gregory Hills office working Monday – Friday, 8am – 4pm. Please submit your current résumé together with a brief cover letter outlining:

- Your experience using Excel and Xero
- Any bookkeeping or accounts administration experience
- Your experience with progress claims or construction project administration
- Your availability to commence

Only shortlisted applicants will be contacted. We thank all applicants for their interest.

📌 Project Accounts Administrator (Gregory Hills)
🏢 Lindsay Civil
📍 Gregory Hills