24th August, ****
Receptionist / Administrator – 6-Month Contract
CBD location
Are you an organised, polished and proactive administrator who enjoys being at the centre of a busy office?
Our client is seeking a confident Receptionist / Administrator to join their established real estate team on a six-month contract.
As the first point of contact for clients, tenants, suppliers and staff, you will be a warm and professional front-office ambassador.
This is a varied role for someone who brings strong administration capability, excellent communication skills and the initiative to keep things running smoothly.
Previous real estate experience will be highly regarded, though it is not essential.
A positive attitude, professional presentation, strong attention to detail and genuine problem-solving ability are key.
The role Your day-to-day responsibilities will include:
Managing reception, incoming calls, emails, walk-in enquiries and directing matters to the appropriate team member
Completing office opening and closing procedures
Coordinating key collections and returns
Providing broad administrative support to the sales, property management and leadership teams
Creating leases for new tenants, tenant transfers and car park arrangements
Entering and maintaining accurate tenant information within PropertyMe
Connecting water accounts for new tenancies and transfers
Scanning and processing invoices through PropertyMe
Managing online advertising for sales and rental properties
Uploading property advertisements, inspection times and edited imagery
Editing property photos through BoxBrownie where required
Preparing documents for weekly meetings and taking meeting minutes
Managing stationery orders and ensuring kitchen and bathroom supplies are maintained
Organising staff lunches, birthday celebrations, mail collection and registered post




Assisting with social-media planning and preparing content
Supporting the wider administration team with ad-hoc tasks as required
You may also be required to cover Saturday reception during annual leave periods, up to approximately 6–10 Saturdays per year.
About you:
To be successful, you will bring:
Demonstrated administration experience—this is essential
A confident, friendly and professional communication style
Excellent presentation and the ability to represent a busy front office
Strong attention to detail, time-management and organisational skills
The ability to manage competing priorities while remaining calm and solutions-focused
Experience in real estate, property management or a professional services environment, highly regarded
Exposure to PropertyMe, Airtable, Inspection Express and/or Inspect Real Estate, advantageous
Experience preparing social-media content, highly regarded
An Agent's Representative Certificate, beneficial but not essential
A genuine love of dogs—there is a friendly office dog in the workplace!
What's on offer:
Six-month contract opportunity commencing early September
$65,000 package
CBD-based office location
Monday to Friday, 8.30am–5.30pm, with a one-hour lunch break
A varied, people-focused role within a supportive and quick-paced real estate environment
Please note: parking is not included with this position
If you are a capable administrator who enjoys being the person everyone can rely on, we would love to hear from you.
If you like what you've read, and are ticking most of the boxes above, we would love to talk with you!
Click the apply now button to send your details through or call Alysia on ************ or Sara on ************ for a confidential conversation today!
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📌 Receptionist/Administrator (Melbourne)
🏢 Spire Recruitment
📍 Melbourne