Office Assistant HOBAN Recruitment•Melbourne, Victoria, Australia
Agency Coordinator | State Election Project
$***** p/hr + Super | 2 November - 13 December | Port Melbourne
Are you an experienced administrator who thrives in a fast-paced environment? Join a major State Election project and play a key role in supporting daily operations, coordinating workflows, and helping teams deliver critical outcomes.
This is an excellent opportunity to contribute to an important community-focused project while working alongside a collaborative and supportive team.
Assignment Details
Dates: 2 November - 13 December
Location: Port Melbourne (No parking on site - see transport information below)
Rate: $***** per hour + Super
Available Shifts: 7:00am - 5:00pm | 2:30pm - 1:00am | 12:00am - 8:30am
About the Role
As an
Agency Coordinator
, you will provide high-level administrative and operational support, helping to coordinate workflows and ensure activities are completed accurately and on time.
Key Responsibilities
Coordinate work flows and oversee task completion across support teams
Manage shared inboxes, work queues and incoming enquiries
Support workforce planning, scheduling and deadline tracking
Maintain accurate records, data and operational trackers
Prepare reports, summaries and spreadsheet-based documentation
Respond to enquiries and resolve issues using sound judgement
Coordinate meetings, training sessions and related logistics
Provide guidance and support to junior team members
Help maintain productivity and quality in a fast-paced environment
About You
Previous administration, coordination or office support experience
Strong attention to detail and data accuracy




Excellent written and verbal communication skills
The ability to manage competing priorities and meet deadlines
Experience using spreadsheets, databases and digital systems
Confidence providing guidance and support to team members
The ability to work independently and exercise sound judgement
A professional, adaptable and confidential approach to work
Physical Requirements
Regular movement between sitting, standing and walking
Walking across operational sites
Safe lifting and movement of materials and equipment (up to 13kg)
Why Work with HOBAN?
Weekly pay, every week
A dedicated HOBAN consultant supporting you for the length of the assignment
Chance to support a significant state wide project + other opportunities
Full training provided!
IMPORTANT NOTE
There is NO parking at the site. You must not drive to or attempt to park at site.
A free shuttle bus will run between Southern Cross Station and the venue for every shift. You are strongly advised to use this service.
Shuttle travel time sits OUTSIDE your rostered start and finish times and is not paid. Please factor this into your travel planning before accepting a roster.
At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at or visit for additional contact details.
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📌 Office Assistant (Melbourne)
🏢 HOBAN Recruitment
📍 Melbourne