Australian Energy Producers is hiring.
Consider joining our team if you're passionate about making a real impact driving positive change in the energy sector.
Australian Energy Producers is seeking a proactive, highly organised Office Manager Queensland to keep its Brisbane office running smoothly and provide high-quality support to senior leaders and team members.
This trusted, hands-on role will suit someone who enjoys creating order, anticipating what is needed and helping a busy team operate well.
You will play a central role across office operations, executive support, stakeholder coordination, systems administration, event logistics and local work health and safety support.
Reporting to the General Manager States & Territories/Director Queensland, you will work closely with senior leaders, Queensland-based team members and colleagues in other states and territories, using your initiative, judgement and attention to detail to help the office run well.
In this role, you will:
Coordinate the day-to-day operation of the Brisbane office, including mail, couriers, supplies, stationery, meeting rooms, catering and office presentation.
Act as the primary contact for building management, suppliers, contractors, visiting technicians and the external IT provider.
Provide executive support to senior leaders, including diary, meeting, correspondence, itinerary and travel coordination.
Support Board, member, committee and senior meetings held in Brisbane, including preparation and distribution of meeting papers and coordination of room,



catering and visitor requirements.
Maintain accurate CRM, member, stakeholder, committee and activity records, including distribution lists and event registrations in HubSpot.
Help organise team activities, office events and end-of-year functions.
Represent the Brisbane office on the workplace health and safety committee and support a safe, welcoming and well-organised workplace.
About You
You are an organised, capable and service-minded office professional who enjoys variety, takes pride in getting the details right and brings the judgement to balance competing requests in a busy stakeholder environment.
You will be comfortable working in a role where no two days look exactly the same, moving between practical office coordination, discreet executive support and professional engagement with internal and external stakeholders.
You will bring:
Demonstrated experience in office management, senior administration or a comparable support-focused role where you have kept office operations running smoothly while supporting a busy team.
Experience supporting senior executives or leaders, including diary, meeting, travel and general administration coordination.




Robust organisational and prioritisation skills, including the ability to manage competing requests, follow through on details and meet deadlines in a busy stakeholder workplace.
Excellent written and verbal communication skills, sound professional judgement and a calm, service-oriented approach when dealing with colleagues, members, suppliers and visitors.
Strong relationship skills and the confidence to work professionally with internal colleagues, members, government offices, suppliers and other external stakeholders.
Confidence using Microsoft 365 and the ability to learn and maintain information accurately in systems such as HubSpot.
Experience in a member-based organisation, professional association, government relations environment or similar setting will be highly regarded.
Qualifications:
A qualification in business administration, project management or a related discipline will be well regarded, although equivalent practical experience will be valued equally.
Why Join Us:
A permanent part-time opportunity, up to 25 hours per week, with real ownership of the Brisbane office workplace.
A genuinely varied role where your organisational skills, initiative and follow-through will be valued every day.
The chance to work closely with senior leaders and colleagues across Queensland and other states and territories.
An opportunity to contribute to a values-led organisation committed to leadership, collaboration, agility and integrity.
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📌 Office Manager (Brisbane)
🏢 Australian Energy Producers
📍 Brisbane