The Events & Field Marketing Coordinator supports the successful execution of Avive's trade show, field marketing, training, and sales enablement programs
This hands-on role owns the logistics, inventory management, shipping, and operational coordination that keep Avive's events and field marketing programs running smoothly
Working closely with the Events Marketing Manager, Growth Marketing Managers, Operations, and Sales, this individual ensures people, materials, equipment, and event assets are organized, available, and delivered on time
This role thrives in a fast-paced environment and adapts quickly to changing priorities
Event Logistics and Scheduling:
Support logistics and operational activities for trade shows, conferences, field activations, and company events
Cross-check the Asana trade show request board against the master schedule and staff calendars to identify conflicts or missing information
Prepare event materials and coordinate shipping, tracking, and status updates
Support on-site event setup, execution, and teardown as needed
Coordinate post-event returns, inventory updates, and shipment reconciliation
Coordinate printing and production of marketing materials
Field Equipment Management:
Coordinate loaner AED requests and manage Avive's fleet of AEDs, CPR manikins, and other field and training equipment
Maintain equipment schedules and availability for trade shows, field activations, trainings, customer demonstrations, and other engagements
Maintain field equipment in a constant state of readiness, including device charging, REALConnect fleet management, cleaning, maintenance, and replacement
Coordinate packing, shipment, and return of field equipment, ensuring assets tracked, inspected, accounted for, and prepared for future use
Coordinate marketing-owned AED donations and supporting logistics
Inventory and Shipping:




Manage the storage and inventory of swag, collateral, trade show materials, booth supplies, staff apparel, and field activation materials
Maintain organized storage areas and conduct periodic inventory audits to ensure accuracy
Coordinate inbound and outbound shipments for Marketing, Sales, and channel partners, maintaining accurate tracking information
Monitor inventory levels and coordinate replenishment, repair, or replacement as needed
Support outbound and return shipping for events and field activations
Booth and Event Operations:
Attend trade shows and other in-person marketing events to support the commercial team and engage prospects
Assemble event kits and activation materials
Support field activations, CPR/AED trainings, customer events, product demonstrations, and event logistics
Represent Avive professionally while supporting customers, prospects, and partners at events
Marketing Operations Support:
Fulfill marketing requests from Sales and support preparation of materials for meetings, trainings, and customer presentations
Coordinate printing and production of marketing collateral and swag
Maintain marketing storage areas and organizational systems
Perks
Healthcare: Avive offers comprehensive medical, dental, and vision plans to ensure employee health care needs are met
Employee equity package: Every team member has a vested stake in the success of the company and is granted a generous equity package with employment
Subsidized AED program:



Employees have access to a subsidized AED program, ensuring they can equip their homes and communities with lifesaving technology at a reduced cost
Time Away: Time to rest and recharge is important.
With 11 paid holidays, accrued PTO days, and three additional floating holidays, employees can enjoy flexible time off when needed
And Much More: We believe in fostering a fun and engaging work environment.
From team lunches and office snacks to exciting events and celebrations, we prioritize opportunities for connection and collaboration
Savings & Retirement: Avive helps employees reach their retirement goals.
We offer a 401k contribution of 3% of an employee's base pay - starting Day One
Qualifications & Requirements
1–3 years of experience in event coordination, marketing operations, field marketing, logistics, or a related role
Bachelor's degree in Marketing, Communications, Business, Event Management, or a related field, or equivalent professional experience
Proficiency with Microsoft Office and Google Workspace
Experience coordinating inventory, shipping, fulfillment, or equipment logistics
Experience supporting trade shows, conferences, field marketing programs, or customer events
Familiarity with project management tools such as Asana
Experience coordinating vendors, shipments, or event logistics across multiple stakeholders
Strong communication and interpersonal skills with a customer-service mindset
Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
Self-motivated with the ability to work independently and proactively solve problems
Adaptable and adaptable in a fast-paced environment with changing priorities
Experience working with CRM or marketing platforms such as Salesforce, HubSpot, or similar systems
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📌 Events & Field Marketing Coordinator (Brisbane)
🏢 Avive Solutions
📍 Brisbane