Health, Safety and Setting Administrator
Location:
Tomago BESS Project, Newcastle NSW
Role Type:
Full Time - Contract (via Own Pty LTD or Trust)
Reporting to:
Project HSE Manager
Pay:
Competitive Salary $$
Role Summary
The Site HSE Administrator is responsible for providing administrative services, coordination and document control support to the Health, Safety and Environment (HSE) team to assist in the effective implementation of the Project Health and Safety Management Plan (HSMP), Environmental Management Plan (EMP) and supporting sub-plans. The role supports the maintenance of accurate HSE records, reporting, and compliance documentation, enabling the project team to meet legislative, contractual and organisational requirements.
The role is site-based and operates in a dynamic construction environment. Regular interaction with construction personnel, subcontractors and visitors is required. Occasional travel to project offices or other project locations may be necessary.
The Site HSE Administrator is expected to actively support the project's safety culture by demonstrating qualified behaviours, maintaining confidentiality, and contributing to the effective implementation of the Health, Safety and Environmental Management System.
Key Responsibilities
To contribute to the HSE Team effectively and efficiently supporting delivery of the project, the HSE Administrator will:
Provide day-to-day administrative support to the project HSE team including triaging requests and communications within the HSE mailbox
Maintain HSE records, registers and databases
Ensure HSE documentation is current, accurate and readily accessible including updating noticeboards
Assist in the preparation,



formatting and distribution of HSE documentation and reports
Support document control in accordance with project requirements
Coordinate and schedule site inductions
Verify completion of induction requirements prior to site access
Maintain induction and competency records
Assist with verification of licences, qualifications and competencies
Support subcontractor onboarding and mobilisation activities
Maintain project records including site attendance records, visitor registers, HSE registers (including training matrices), emergency contact lists, plant and equipment records etc.
Maintain contractor compliance records per client site requirements, mobilisation documentation, and HSE systems within Donesafe
Perform other administrative duties as requested by the Project HSE Manager such as minuting meetings for example
Qualifications
Certificate III or IV in Business Administration or similar
Previous administration experience in construction, infrastructure, mining or industrial environments
Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint)
Construction White Card (or ability to obtain)
Desirable
Certificate IV in Work Health and Safety
Experience using electronic HSE management systems
Document control experience
Experience supporting ISO ***** and/or ISO ***** management systems
Skills and Experience
Strong organisational and administrative skills
Excellent written and verbal communication
High level of accuracy and attention to detail
Ability to manage multiple priorities
Strong document control capability
Competent data entry and reporting skills
Ability to work collaboratively with multiple stakeholders
Proficient in Microsoft Office and electronic management systems
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📌 Hse Administrator (Newcastle)
🏢 SP Data Centres
📍 Newcastle