Office Manager & Executive Support - Make an Impact!
Are you a proactive and resourceful Office Manager looking for a role where no two days are the same? This is your chance to step into a
pivotal position
supporting a high-energy and inspirational CEO while also working closely with the Executive Leadership Team.
In this
fast-paced, hands-on role
, you'll juggle executive support, office management, and business operations - keeping everything running smoothly and making a real difference. If you thrive in a dynamic environment and love being the
go-to person
, this is the opportunity for you!
This vibrant and influential organisation is dedicated to fostering business growth and economic development in the Brisbane region. You will thrive in a dynamic environment, possess excellent communication skills, and be adept at both working autonomously and collaborating within a team.
Are you a proactive and resourceful Office Manager looking for a role where no two days are the same? This is your chance to step into a
pivotal position
supporting a high-energy and inspirational CEO while also working closely with the Executive Leadership Team.
In this
fast-paced, hands-on role
, you'll juggle executive support, office management, and business operations - keeping everything running smoothly and making a real difference. If you thrive in a dynamic environment and love being the
go-to person
, this is the chance for you!
This vibrant and influential organisation is dedicated to fostering business growth and economic development in the Brisbane region. You will thrive in a dynamic environment, possess excellent communication skills, and be adept at both working autonomously and collaborating within a team.
Your key responsibilitieswill include:
Oversee several daily operations, ensuring a smooth and efficient workflow by managing schedules, delegating tasks and resolving any issues that arise promptly.




Manage office supplies and stationery inventory and place orders as necessary to ensure that the departments have the materials and resources readily available that they need to function effectively. In addition, maintain and purchase kitchen equipment and supplies ensuring that the kitchen is well stocked and functioning.
Manage and co-ordinate the CEO diary, ensuring optional time management and prioritisations of tasks. Keep an eye on CEO appointments and ensure briefs are available 3-4 days in advance
Arrange and co-ordinate meetings, agendas – ensuring all necessary materials are available
Answer and handle phone enquiries professionally and in a timely manner
Organise and plan meetings
Arrange all agendas, minutes and meeting notes for all board meetings in advance
Communicate confidently with all internal stakeholders
Update contact lists
Administrational support including document preparation, filing and other tasks as required
Assist with external business events and functions
Oversee and co-ordinate maintenance and repairs for office equipment and facilities, liaising with IT and other service providers to ensure problem resolution
Provide general administrative support to the team as needed
What you will bring to this role:
Proven experience in a similar role, with a track record of success as an Office Manager/PA or EA.
Exceptional verbal and written communication skills
Ability to work autonomously and collaboratively within a team, with a proactive and solution-orientated mindset.
Proficient in standard business IT systems, including MS 365 or Salesforce (an advantage)
Adept at minute taking
Highly organised
Confidence in engaging with senior stakeholders, the general public and external organisations
What's in it for you?
Opportunity to make your mark
Wide-ranging and interesting workflow
Opportunity to work with a dynamic and collaborative team in a fast-paced environment
If you are an organised and proactive individual that thrives in a fast-paced environment, we want to hear from you!
Please reach out to Lorraine Thompson for a confidential discussion on ****** or email: hinchen.com.au
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📌 Office Manager & Executive Support - Make An Impact! (Brisbane)
🏢 Hinchen Recruitment Group
📍 Brisbane