PLAY A KEY ROLE IN DELIVERING $300 MILLION OF CRITICAL WATER INFRASTRUCTURE

Toowoomba Regional Council is delivering one of the region's most significant infrastructure investments through the Enabling Growth Infrastructure Program (EGIP). This $300 million program includes the delivery of major water projects such as the Southern Water Treatment Plant, Mt Peel Reservoir, and associated water network infrastructure.

We are seeking a highly organised and detail-oriented Project & Document Control Officer to provide project governance, administrative support and document control services that help ensure the successful delivery of these critical projects.

About the Role

As the Project & Document Control Officer, you will be responsible for coordinating project documentation, governance processes and administrative functions across the EGIP program. You will work closely with project teams and senior stakeholders to ensure information is managed accurately, securely and in accordance with Council policies and project governance requirements.

Key Responsibilities

- Manage and maintain project document control systems and file management processes.
- Receive, record, distribute and archive technical documentation, correspondence, drawings, specifications, reports and contractual documents.
- Support project teams to ensure compliance with Council's document management policies and procedures.
- Coordinate project board meetings, prepare agendas, record minutes and manage governance documentation.
- Maintain document version control, security, access and retrieval processes.
- Assist with procurement and contract administration activities.
- Manage access and administration of electronic document management platforms.
- Provide high-level administrative support including reporting, stakeholder coordination, travel and accommodation arrangements, site access and meeting logistics.

About You

You are a proactive and organised professional who thrives in a project setting and enjoys working with structured systems, governance processes and detailed documentation.

Essential Requirements

- Qualifications in Business Administration, Information Management or a related discipline,



or an equivalent combination of qualifications and experience.
- Extensive experience in administration, governance, records management, document control or project support.
- Current Queensland "C" Class Driver's Licence.

You Will Also Have

- Excellent written communication and formatting skills.
- Strong organisational skills and the ability to manage competing priorities and deadlines.
- Experience preparing agendas, recording minutes and producing reports.
- High attention to detail and commitment to accuracy.
- The ability to work independently while supporting a collaborative project team.
- Strong problem-solving skills and sound judgement when applying policies and procedures.
- Experience using document management platforms such as TeamBinder, SharePoint, Microsoft Teams or similar systems.
- Advanced Microsoft Office skills, particularly in Word, Excel, PowerPoint and Outlook.

Why Join Us?

Salary & Benefits

- 12-Month contract - Full-time - Toowoomba CBD
- $90,427.77 - $96,644.88 per annum plus superannuation up to 12.65%
- 17.5% annual leave loading
- Access to banked leave for improved work-life balance
- Professional development and learning opportunities
- Corporate health insurance discounts
- Fitness Passport membership program
- Active social club and employee association
- Free Employee Assistance Program for you and your family
- Health and wellbeing initiatives
- Work for a safety-focused organisation committed to getting everyone home safe every day

About the Team

The Enabling Growth Infrastructure Program (EGIP) is responsible for delivering major water infrastructure projects that will support the future growth and sustainability of the Toowoomba Region.



This is an exciting opportunity to contribute to projects that will have a lasting impact on our community.

How to Apply

To apply, submit the following: * Your current resume

- A document (maximum 2 pages) that addresses each of the Success Criteria listed in the

. For each criterion:
- Use headings to identify which criterion you are addressing.
- Provide specific examples that demonstrate your skills, experience, and achievements related to that criterion. (Tip: tell us what you did, how you did it, and what the outcome was).

Important: Applications that do not address the success criterion may not be shortlisted.

? www.tr.qld.gov.au/jobs

The successful applicant will be required to undertake a Criminal History Check and pre-employment medical assessment.

Want to Know More?

For a confidential discussion about the position, please contact:

Yvonne Blanco, Manager Strategic Water Planning and Capital Delivery - (07) 4688 6186

Applications close: Tuesday 29 September 2026 at 11.59 pm

About Council

The Toowoomba region is about rich traditions and bold ambitions. Our long and proud agricultural history has evolved Toowoomba into Australia's second largest inland city supporting diverse townships in the council area and acting as a service centre for South West Qld and North West NSW. The region is boldly forging new opportunities around the Surat Basin resource sector, education, health, transport and massive infrastructure investments. Growth hasn't come at the expense of liveability though, with Toowoomba twice voted in the top 5 most family friendly cities in Australia.

Toowoomba Regional Council services a regional population of 178,500 and employs a team of approximately 1,600 staff, dedicated and passionate about delivering excellent customer service to the community, residents and visitors throughout the region. We recognise that our success depends upon attracting and retaining skilled and talented staff and offer a wide variety of interesting challenges and opportunities to develop your career.

Council does not accept unsolicited agency approaches or applications for this or any other vacancy. No response will be provided.

📌 Project and Document Control Officer (Toowoomba)
🏢 Toowoomba Region
📍 Toowoomba