Accounts Receivable Officer

Support Office | Hawthorn, VIC

Help make a difference behind the scenes in aged care.

Are you an experienced Accounts Receivable professional who enjoys building strong relationships, solving problems and delivering exceptional customer service?

Join Aeralife and play an important role in supporting residents, families and operational teams across our aged care communities. Based at our Support Office in Hawthorn, you'll manage resident accounts, billing and collections while helping families navigate complex financial and aged care processes with professionalism, empathy and care.

This is an excellent opportunity for someone who enjoys combining finance, administration and stakeholder engagement in a purpose-driven organisation where your work has a direct impact on the resident experience.

The Chance

Reporting to the Finance Business Partner, you will be responsible for the efficient management of Aeralife's accounts receivable function, ensuring accurate billing, timely collections and exceptional service delivery.

You will work closely with residents, families, Services Australia, State Trustees and internal stakeholders to resolve enquiries, manage outstanding accounts and support positive financial outcomes across the organisation.

Key Responsibilities

- Manage end-to-end accounts receivable activities, including billing, receipting, allocations and reconciliations
- Administer resident fees, accommodation payments, refund requests and associated transactions
- Proactively manage outstanding accounts and debt collection activities
- Work directly with residents, families and representatives to resolve account enquiries and billing issues
- Liaise with Services Australia, State Trustees and other external stakeholders
- Maintain accurate resident account information across finance and operational systems
- Investigate and resolve account discrepancies and payment queries




- Support month-end reporting and reconciliation activities
- Provide general administrative support to the Finance team
- Contribute to continuous improvement initiatives and process enhancements across the business

What We Offer As part of the Aeralife team, you'll have access to a range of benefits designed to support your wellbeing and professional growth:

- Grow Your Own Staff Referral Program – earn rewards for referring quality candidates to join our team
- Ongoing learning and professional development opportunities to support your career growth
- A positive, inclusive and highly supportive workplace culture built on our values of Passion, Innovation, Empathy and Respect
- Employee Assistance Program (EAP) offering confidential wellbeing and counselling support for you and your immediate family
- Salary packaging benefits to help maximise your take-home pay
- Novated leasing and vehicle financing options
- Discounted private health insurance
- Exclusive employee discounts and lifestyle benefits including travel, holidays, technology, electronics, home appliances and home essentials through our Aeralife Benefit Partners Program
- Staff values and service awards that celebrate individual and team achievements

About You We're looking for a proactive and customer-focused Accounts Receivable professional who enjoys working collaboratively, takes pride in accuracy and can confidently manage a variety of stakeholder relationships.

You will bring

- Minimum 3 years' experience in Accounts Receivable
- Strong experience in billing, collections,



account reconciliations and customer account management
- Outstanding communication and stakeholder engagement skills
- Advanced Microsoft Excel skills and strong computer literacy
- Experience working with financial and ERP systems
- Excellent organisational skills and attention to detail
- Strong problem-solving and analytical capabilities
- Ability to manage competing priorities and work independently
- A professional, empathetic and customer-focused approach
- Current NDIS Worker Screening Check (or willingness to obtain)

Highly Regarded

- Experience within aged care, healthcare or community services
- Knowledge of aged care accommodation payments and billing processes
- Experience using AIM Billing, Epicor ERP and/or Xero
- Understanding of aged care legislation and compliance requirements

About Aeralife As a proudly Australian-owned aged care provider with more than 20 years of experience, Aeralife specialises in premium residential aged care.

Guided by our values of Passion, Innovation, Empathy and Respect, we are committed to creating communities where residents feel safe, connected and truly at home.

Our people are at the heart of everything we do. We foster a supportive and collaborative culture where team members are empowered to make a meaningful difference every day.

Apply Now

If you're looking for a stable and rewarding finance role where you can contribute to meaningful outcomes for older Australians and their families, we'd love to hear from you.

Please submit your Resume and Cover Letter via the Apply Now button.

The successful candidate will be required to provide evidence of Australian working rights and a current NDIS Worker Screening Check.

Due to the volume of applications received, only shortlisted candidates will be contacted.

Join Aeralife and help deliver outstanding financial support services to residents, families and communities.

📌 Accounts Receivable Officer (Hawthorn)
🏢 Aeralife
📍 Hawthorn