We are seeking a highly organised, proactive and adaptable Administration & Personal Assistant to support the day-to-day operations of a diverse group of businesses.

This is not a traditional administration role. You will work across multiple businesses, projects and industries, often switching between priorities throughout the day. The successful applicant will be someone who can move seamlessly from one business to another, quickly understand what is required and confidently keep multiple tasks moving at once.

You will work closely with the Directors and management team and will become an important part of the organisation, helping manage both business administration and selected Personal/Executive Assistant responsibilities.

About the Role

No two days will necessarily look the same. You may start the morning assisting with staff administration for one business, move onto supplier or property correspondence for another, organise appointments or travel, prepare documents, follow up outstanding matters and then assist with a completely different project later in the day.

The ability to prioritise, remain organised and confidently change direction when required is essential.

Key responsibilities may include

- Providing administrative and personal assistance to Directors
- Managing emails, correspondence, appointments and follow-ups
- Maintaining calendars, reminders and important deadlines
- Coordinating meetings, appointments and schedules
- Preparing letters, documents, forms, spreadsheets and reports
- Filing and maintaining organised digital records
- Liaising with staff, suppliers, contractors, landlords and other external parties
- Following up outstanding tasks, quotes, invoices, documentation and approvals
- Assisting with HR administration, onboarding and employee documentation
- Maintaining registers, records and business documentation
- Assisting with basic accounts administration and invoice management
- Coordinating travel, accommodation and itineraries when required
- Assisting with property, lease and maintenance administration




- Supporting retail and operational teams with administrative requirements
- Conducting basic research and obtaining quotes or information
- Helping coordinate business projects and ensuring tasks are followed through to completion
- Managing selected personal appointments, bookings and administrative tasks for the Directors
- Handling sensitive and confidential business and personal information
- Assisting with ad-hoc projects across the various businesses as required

About You

We are looking for someone who is naturally organised and enjoys being the person who keeps everything moving behind the scenes.

You will ideally be

- Highly organised with exceptional attention to detail
- Comfortable working across multiple businesses simultaneously
- Able to switch seamlessly between different businesses, tasks and priorities
- Proactive and able to identify what needs to be done without constantly being prompted
- Confident following up people and keeping matters moving
- Able to prioritise competing deadlines
- A strong written and verbal communicator
- Professional and confident dealing with a wide range of people
- Comfortable working directly with business owners and senior management
- Reliable, punctual and accountable
- Discreet and trustworthy when handling confidential information
- Tech-confident and able to learn new systems quickly
- Calm and solutions-focused when priorities change
- Someone who takes ownership of tasks and follows them through to completion

Skills & Experience

Previous experience in one or more of the following would be highly regarded:
- Administration
- Personal Assistant / Executive Assistant
- Office management




- Business support
- HR administration
- Retail head office or multi-site administration
- Property or lease administration
- Accounts administration

Strong computer skills are essential, including confidence using:
- Microsoft Office
- Word
- Excel
- Outlook / Email
- Google Workspace
- Cloud-based filing and business systems

Experience with platforms such as Shopify, payroll, rostering, accounting or HR software would be advantageous but is not essential.

What Will Make You Successful in This Role

The biggest requirement for this position is adaptability. Our businesses operate independently but are managed within the same broader group. Priorities can change quickly, and the successful applicant must be able to finish a task for one business and immediately move into another without becoming overwhelmed or losing track of important details.

You will need to be comfortable working in an entrepreneurial environment where new projects, businesses and opportunities arise regularly.

We are looking for someone who thinks:

“What needs to happen next?”

rather than waiting to be given every individual task.

What We Offer

- A varied role where every day is different
- Exposure to multiple businesses and industries
- Direct involvement with business owners and decision-makers
- Opportunity to grow your responsibilities over time
- A position with genuine variety rather than repetitive administration
- The opportunity to become a trusted and integral part of a growing group of businesses

To Apply

Please submit your resume together with a short cover letter outlining:
- Your previous administration or Personal Assistant experience
- Your experience managing multiple priorities
- Why you believe you would suit a fast-moving, multi-business workplace
- Your availability and preferred working hours

Applicants should only apply if they are genuinely comfortable working across multiple businesses and rapidly changing priorities.

📌 Administration & Personal Assistant (Bayswater)
🏢 Venci Group
📍 Bayswater