An excellent opportunity has arisen for an experienced Assistant Company Secretary to join the Legal and Company Secretariat team of an established ASX-listed investment and funds management group. Working closely with the General Counsel and Company Secretary, you will support a sophisticated governance environment spanning an ASX-listed entity, responsible entities, managed investment schemes and a broader portfolio of listed and unlisted entities.

This is a broad, hands-on role offering genuine exposure to Boards, Committees and senior executives, with responsibility across listed company governance, corporate secretariat, regulatory compliance and funds governance.

The Role

Key responsibilities will include:

- Preparing and coordinating Board and Committee meetings, agendas and papers
- Attending meetings and drafting high-quality Board and Committee minutes
- Managing annual Board and Committee calendars, workplans and action items
- Acting as a key liaison between the Secretariat, senior management and business stakeholders
- Supporting ASX Listing Rule and continuous disclosure obligations, including ASX announcements and lodgements
- Managing ASIC statutory compliance, corporate records and regulatory filings
- Supporting governance requirements across responsible entities, trusts and managed investment schemes
- Maintaining statutory registers and corporate structure records across a complex group of entities
- Supporting the review and administration of corporate governance policies, charters and delegations
- Managing directors' interests, declarations and securities trading records
- Assisting with Annual Reports,



Corporate Governance Statements and related governance disclosures
- Supporting the preparation and delivery of AGMs and other securityholder meetings
- Assisting with director induction, education and Board performance review processes
- Identifying opportunities to continuously improve governance systems, processes and practices

About You

You will ideally bring:

- Approximately six or more years' corporate secretariat experience
- Demonstrated experience supporting an ASX-listed organisation
- Robust Board and Committee governance experience, including drafting formal minutes
- A sound understanding of the Corporations Act, ASX Listing Rules and contemporary corporate governance requirements
- Exposure to funds management, financial services, real estate investment management or managed investment schemes will be highly regarded
- Experience working with responsible entity, trustee or fund structures would be advantageous
- Tertiary qualifications in law, commerce, governance or a related discipline
- Governance Institute of Australia qualifications, completed or underway, will be well regarded
- Confidence engaging directly with non-executive directors, executives and senior stakeholders
- Strong attention to detail, judgement and organisational capability




- The ability to manage competing deadlines across multiple Board and regulatory calendars

You will be a polished and commercially minded governance professional who enjoys operating close to the Board and senior leadership team while remaining comfortable with the detail and execution required of a high-performing Secretariat function.

The Opportunity

This role offers the opportunity to join a highly regarded organisation with a sophisticated listed and funds governance environment. It will suit an Assistant Company Secretary looking for broad exposure, meaningful Board interaction and the opportunity to continue developing within a complex corporate governance function.

About Greenfields Executive Recruitment & Search

Greenfields is one of Sydney's most highly valued, top ranked executive search firms in legal, governance, risk, compliance and company secretarial appointments. We are led by Catherine Wolfe-Coote, Owner, Founder and Managing Director, and are frequently retained by ASX-listed companies, private and family-owned groups, not-for-profits and government to appoint Chief Legal Officers, General Counsel, General Counsel & Company Secretary, Heads of Legal, Heads of Legal, Governance, Risk and Compliance, Head of Governance and Company Secretary, Heads of Governance, Risk and Compliance (GRC), and highly technical senior in-house counsel. We have particular expertise in appointments where legal and governance capability intersects with technology and AI, the emerging profile of the modern in-house legal function.

📌 Assistant Company Secretary - ASX Listed Fund Manager (Sydney)
🏢 Greenfields Executive Recruitment u0026 Search
📍 Sydney