Job Description

Office Assistant HOBAN Recruitment•Melbourne, Victoria, Australia

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Agency Coordinator | State Election Project
n $42.49 p/hr + Super | 2 November - 13 December | Port Melbourne
n Are you an experienced administrator who thrives in a fast-paced workplace? Join a major State Election project and play a key role in supporting daily operations, coordinating workflows, and helping teams deliver critical outcomes.
n This is an excellent opportunity to contribute to an important community-focused project while working alongside a collaborative and supportive team.

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Assignment Details

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Dates: 2 November - 13 December
n Location: Port Melbourne (No parking on site - see transport information below)
n Rate: $42.49 per hour + Super
n Available Shifts: 7:00am - 5:00pm | 2:30pm - 1:00am | 12:00am - 8:30am

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About the Role

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As an Agency Coordinator, you will provide high-level administrative and operational support, helping to coordinate workflows and ensure activities are completed accurately and on time.

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Key Responsibilities

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- Coordinate work flows and oversee task completion across support teams
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- Manage shared inboxes, work queues and incoming enquiries
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- Support workforce planning, scheduling and deadline tracking
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- Maintain accurate records, data and operational trackers
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- Prepare reports, summaries and spreadsheet-based documentation
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- Respond to enquiries and resolve issues using sound judgement
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- Coordinate meetings, training sessions and related logistics
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- Provide guidance and support to junior team members
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- Help maintain productivity and quality in a fast-paced environment
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About You

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- Previous administration, coordination or office support experience
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- Strong attention to detail and data accuracy
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- Excellent written and verbal communication skills
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- The ability to manage competing priorities and meet deadlines
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- Experience using spreadsheets, databases and digital systems
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- Confidence providing guidance and support to team members
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- The ability to work independently and exercise sound judgement
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- A professional, adaptable and confidential approach to work
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Physical Requirements

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- Regular movement between sitting, standing and walking
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- Walking across operational sites
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- Safe lifting and movement of materials and equipment (up to 13kg)
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Why Work with HOBAN?

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- Weekly pay, every week
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- A dedicated HOBAN consultant supporting you for the length of the assignment
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- Opportunity to support a significant state wide project + other opportunities
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- Full training provided!
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IMPORTANT NOTE

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- There is NO parking at the site. You must not drive to or attempt to park at site.
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- A free shuttle bus will run between Southern Cross Station and the venue for every shift. You are strongly advised to use this service.
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- Shuttle travel time sits OUTSIDE your rostered start and finish times and is not paid. Please factor this into your travel planning before accepting a roster.
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At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.
n We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at [email protected] or visit www.hoban.com.au/adjustments for additional contact details.

📌 Office Assistant (Victoria)
🏢 HOBAN Recruitment
📍 Victoria