Client Services Coordinator / Team Administrator

Join a professional and supportive accounting team and become a key part of the day-to-day client experience.

We are seeking an organised, proactive and personable Client Services Coordinator / Team Administrator to support a Partner and team of accountants within a well-established accounting practice in Osborne Park.

This is a wide-ranging role suited to someone who enjoys working with people, takes pride in delivering a high standard of client service and has a genuine interest in developing their career within a professional business environment.

3 Key Reasons to Join Us

- Be a valued part of the team – Work closely with the Partner and accountants, providing essential coordination and administrative support across a diverse client base.
- Build your professional skills – Gain valuable exposure to accounting, taxation, ASIC/business registrations, ATO processes and client administration.
- Enjoy a varied and rewarding role – No two days are the same, with a combination of client interaction, administration, coordination and team support.

About the Role Working closely with the Partner and accounting team, you will be responsible for coordinating client matters and ensuring jobs progress efficiently from commencement through to completion.

Your responsibilities will include

- Providing administrative support to Directors, Managers and Accountants
- Preparing client letters, correspondence and simple reports
- Building client relationships and providing assistance as required
- Liaising with the ATO regarding client matters and payment arrangements
- Scheduling and managing client appointments and meetings
- Reviewing client documentation and following up missing information
- Logging jobs and maintaining accurate client records
- Preparing work papers and collating documentation




- Assisting clients with GST, ABN, TFN and PAYG registrations
- Managing client communications and document distribution
- Supporting client events, functions and database maintenance

About You You will be an organised and confident administrator who enjoys working in a professional environment and takes pride in providing excellent service.

We are looking for someone who demonstrates:

- Excellent understanding of a professional office environment.
- Good working knowledge of Microsoft Office, including word, outlook and excel
- Initiative and a proactive approach to getting things done.
- Excellent attention to detail and strong organisational skills.
- Self-motivation and the ability to manage competing priorities.
- Confidence to develop strong relationships with clients, the Partner and team members.
- A genuite team-player with a willingness to learn and take on new responsibilities.
- The highest standards of ethics, confidentiality and professionalism.
- Previous experience in an accounting practice will be highly regarded

Why This Role? This is an excellent opportunity for an experienced administrator or someone looking to take the next step in their professional career within the accounting industry.

You will work alongside an experienced Partner and team of accountants, gaining exposure to a broad range of client and business matters while playing an important role in ensuring the practice operates smoothly and clients receive an exceptional level of service.

If you are organised, personable, proactive and enjoy being the person who keeps things moving, we would love to hear from you.

Please forward your confidential application and CV to [email protected].

Please note that we only contact short listed applicants.

Only applicants with permanent Australian work rights will be considered for this opportunity.

📌 Client Services Coordinator / Team Administrator (Osborne Park)
🏢 Optima Partners
📍 Osborne Park