About the role

This role covers accounts management, international trade and export administration, contract and terms review, administrative support, and customer service.

Key duties include managing accounts payable and receivable, preparing export documentation, reviewing customer and supplier terms and conditions, maintaining customer accounts, and providing administrative and reception support.

Key responsibilities

- Create or maintain supplier accounts in MYOB EXO, including entering new supplier details, performing verifications, and updating changes to existing supplier information

- Monitor creditor balances and ensure timely payments

- Process supplier invoices, matching them with purchase orders and delivery dockets

- Perform company credit card reconciliation

- Prepare and schedule payment runs (EFT, BPAY, or credit card)

- Reconcile supplier statements and resolve discrepancies

- Create or maintain customer accounts in MYOB EXO, including conducting background checks for current clients and updating changes to existing customers

- Check and maintain debtors' balances and contact customers for overdue accounts

- Prepare and manage complete export documentation, including commercial invoices, packing lists, Certificate of Origin,



and bills of lading

- Verify documentation for compliance with destination-country and Australian export requirements

- Review terms and conditions of customer orders, quotes, and supplier documents, checking payment terms, delivery terms, pricing, and non-standard clauses

- Prepare daily bank reconciliation and support month-end reports

- Handle phone calls and support customer inquiries, including dealing with visitors and screening incoming calls or emails

- Provide administrative support to staff and management, including preparing quotes and ordering consumable items

About you

- Strong attention to detail and accuracy

- Excellent written and verbal communication skills

- Ability to work autonomously and take initiative, identifying tasks that need to be done and following them through without close supervision.

- Ability to multitask and manage competing priorities.

- Proficient in MS Office and experience with accounting software

- Experience with export documentation and international freight, and familiarity with Incoterms and HS codes (desirable).

- Ability to read and check commercial terms and conditions.

📌 FINANCE & TRADE OFFICER (Castle Hill)
🏢 Important Group
📍 Castle Hill