Administration & Executive Support Officer

Casual | Flexible schedule | Primarily work from home The Torres Cape Indigenous Council Alliance (TCICA) is looking for an experienced, highly organised administrator to work closely with our Senior Executive Officer and support the day-to-day administration, projects, meetings and regional activities of a growing organisation.

TCICA is a regional alliance of local governments across Cape York, Torres Strait and the Gulf of Carpentaria.

This is a varied role providing practical administrative and executive support across TCICA's operations and funded projects. Some weeks may focus heavily on meetings and travel; others on financial administration, correspondence, project records or keeping TCICA's systems and registers up to date.

The position provides flexibility in how hours are structured, provided agreed deadlines and responsibilities are met. There will, however, be times when availability during normal business hours is required, including to participate in meetings, coordinate with councils and stakeholders, respond to time-sensitive matters and work directly with the Senior Executive Officer.

Key responsibilities

Working closely with the Senior Executive Officer, responsibilities may include:

- monitoring and managing organisational and project emails;
- managing calendars, meetings, appointments and deadlines;
- preparing and maintaining correspondence and administrative records;
- maintaining registers, action lists and project records;
- keeping meeting notes, actions and organisational records current;
- coordinating meetings, including invitations, venues, catering and online meeting arrangements;
- assisting with the preparation and distribution of agendas, meeting papers and supporting documents;
- undertaking financial administration, including invoices, reconciliations, credit card records, travel acquittals and supporting documentation;
- organising flights, accommodation, vehicles and travel itineraries;




- supporting consultants engaged by TCICA and maintaining relevant project records;
- assisting with grant and project administration;
- maintaining electronic filing and document management systems;
- assisting with TCICA events and regional engagement activities;
- supporting communications and general organisational administration; and
- providing general executive support to the Senior Executive Officer as priorities arise.

About you This role would suit an experienced administrator, executive assistant, finance or project administration officer who is comfortable working independently and managing a diverse workload.

Applicants should ideally demonstrate experience in several of the following areas:

- executive or senior administrative support;
- managing emails, calendars, meetings and correspondence;
- financial administration and reconciliations;
- maintaining registers, spreadsheets and administrative records;
- travel and meeting coordination;
- minute taking, action tracking and meeting administration;
- Microsoft 365, Outlook, Teams, Word and Excel;
- electronic filing and document management;
- project or grant administration;
- local government, Indigenous organisations, membership organisations or community-based organisations; and
- working effectively with people across remote and regional communities.

The successful applicant will need to be organised, reliable and comfortable taking responsibility for keeping administrative matters moving without requiring constant direction. They will also need to communicate well, exercise discretion and judgement,



and be comfortable working closely with the Senior Executive Officer in a small and flexible team environment. Experience working in Cape York, Torres Strait, the Gulf or other remote and/or First Nations communities will be highly regarded.

TCICA particularly encourages applications from Aboriginal and Torres Strait Islander people and people living in, or with strong connections to, TCICA member communities.

Working arrangements

This is a casual employment opportunity, with flexible and variable hours depending on TCICA's meetings, projects, travel and reporting requirements.

The successful applicant will primarily work from home. As the role involves working directly with delegates and organisational information, applicants will need access to a secure, agreed work location where documents can be managed securely and meetings conducted privately.

TCICA will provide a laptop and mobile phone.

Occasional travel to Cairns and TCICA member communities may be required, with relevant travel costs met by TCICA.

Remuneration is $40–$60 per hour, inclusive of casual loading, plus superannuation. The rate offered will reflect the successful applicant's skills and experience. Anticipated hours and working arrangements will be discussed with shortlisted applicants.

How to apply

Please submit through SEEK

1. your current resume; and
2. a brief cover letter outlining:
- your relevant experience and what you could bring to the role;
- why the opportunity interests you; and
- your current connection to TCICA's member communities.

Shortlisted applicants will be invited to an informal interview to discuss their experience, availability and preferred working arrangements. Applications close midnight 21 September 2026.

For a confidential discussion about the role, please contact:

Lucy Deemal

Senior Executive Officer

Torres Cape Indigenous Council Alliance (TCICA)

[0436 819 001](tel:0436 819 001)

📌 Administration & Executive Support Officer - Casual / Flexible (Cooktown)
🏢 Torres Cape Indigenous Council Alliance
📍 Cooktown