We are seeking a reliable and highly organised Part-Time Office Administration Assistant to manage essential physical document and mail processes in our Subiaco office. This is a practical, office-based position for someone who takes pride in accurate scanning, orderly filing and careful handling of confidential records.
Key responsibilities
- Scan incoming, signed and historical client documents clearly and completely.
- Check scanned documents for legibility, correct page order and missing pages.
- Apply agreed file names and save scanned documents to the correct electronic location.
- Return original documents to the correct physical file or team member after scanning.
- Handle confidential client documents carefully and securely.
- Collect and retrieve incoming office mail and post office box items as scheduled.
- Open, date and distribute incoming mail to the appropriate team member.
- Prepare outgoing letters and documents for posting.
- File physical documents in the correct client or business file.
- Maintain orderly filing cabinets and archive storage.
- Access various platforms to retrieve and download reports / statements.
- Prepare and print documents for meetings.
About you
- Previous administration, records, reception, mailroom or office support experience is helpful but not essential.
- Solid attention to detail and accuracy.
- Comfortable handling repetitive tasks consistently.
- Able to follow document naming, filing and privacy procedures.
- Reliable, punctual and able to work independently.
- Comfortable using scanners, printers, email and basic Microsoft Office applications.
- Able to handle confidential client information with discretion.
- Able to complete practical office duties that may involve moving files or archive boxes safely.
About us Cork Asset Management is a boutique financial planning practice based in Subiaco. We provide personalised advice across superannuation, retirement planning, investments, estate planning and intergenerational wealth transfer.
Benefits
- Consistent part-time work in a professional Subiaco office.
- A clearly defined and practical administrative scope.
- Training in the firm's document, mail and filing procedures.
- A supportive small-team environment.