ABOUT THE DIVISION

Ministerial and Parliamentary Services (MaPS), a division of Department of Finance (Finance), provides parliamentarians, their staff, and others as required by the Australian Government, with a range of facilities and services to assist them in undertaking their duties.

The Capital Works and Security team, in collaboration with key stakeholders, leads key divisional initiatives to deliver major capital works and security enhancements to Commonwealth Parliament Offices (CPOs) and Electorate Offices (EOs) as required.

The team is responsible for project delivery and oversight across a number of projects that have a national impact and/or are defined as medium or major public works projects.

CPOs are located in the capital city of each state and the Northern Territory and provide:

- Permanent office accommodation to some senators, federal ministers or other office holders
- Visiting suites, meeting rooms and conference facilities available on a short-term basis for use by parliamentarians (and accompanying staff).

EOs are provided by the Commonwealth to Parliamentarians for the conduct of parliamentary business and are located in metropolitan and regional locations across Australia. EOs are leased, furnished, equipped, and maintained by MaPS and their contracted providers.

THE OPPORTUNITY The Capital Works Project Officer will work within a small geographically dispersed team. The position can be located at any of the nominated locations listed.

The Project Support Officer provides a range of functions relating to support of the MaPS Capital Works and Security team in the delivery of projects. The role will suit a highly motivated and delivery focused person at the APS 5 level.

The ability to hold and maintain a Negative Vetting 1 security clearance is a mandatory requirement.

The key duties of this role are:

- Project administrative and support services including contract administration, budget tracking, invoice payment and reconciliation, records management, routine correspondence and meeting coordination and secretariat duties, including minute taking.
- Undertake procurement activities to support deliverables and projects and ensure compliance with the Commonwealth Procurement Rules, Financial Delegations and AAIs.
- Assist with the development and implementation of projects and procurement plans (and other project related documentation) and assisting with relevant approval processes.
- Assist the Team to triage tasks and manage conflicting priorities and maintain records to ensure that all information is accurate, stored correctly and accessible.
- Drafting correspondence for key internal and external stakeholders.




- Appropriately apply a well-rounded understanding of the relevant legislation and internal guidelines, including, but not limited to:
- Parliamentary Business Resources Act 2017
- Public Governance, Performance and Accountability Act 2013
- Commonwealth Procurement Rules
- Protective Security Policy Framework.

- Other adhoc duties as directed to support the project and operational requirements, as required.

OUR IDEAL CANDIDATE The successful candidate will have:

- Ability to work effectively in, and contribute to, a team environment, including high level organisational and time management skills
- An understanding and working knowledge of the Commonwealth procurement and experience in undertaking procurement activities.
- Ability to manage project administration, contract management and procurement and produce effective documentation to support government approval processes
- Experience with or ability to quickly gain a working knowledge of the construction and/or management of security zones and/or project management
- Demonstrated experience as an effective communicator, including verbal and written communication and presentation skills
- Ability to develop robust external and internal client relationships and lead in a small team environment, with an appreciation for politically sensitive environments
- Flexibility in the approach to task management, with the capacity to triage urgent or complex matters
- Ability to interpret and apply legislation, regulations, corporate objectives, instructions and other material
- Ability to obtain and maintain a minimum of Negative Vetting 1 security clearance.

Qualifications in Project Management are desirable.

FINANCE PEOPLE CAPABILITY FRAMEWORK AND JOB SPECIFIC CAPABILITIES In addition to the broader capabilities outlined in the Finance People Capability Framework, Finance is seeking candidates who possess the following job specific skills and attributes aligned to our core capabilities:

Lead

- Manage complex work effectively with little direction. Supervise projects and people, manage priorities and take responsibility for extra work as needed.
- Design fit-for-purpose solutions that meet client needs by listening, responding to feedback, prioritising client service and anticipating the impact of advice and decisions.

Collaborate





- Liaise with stakeholders on complex issues. Research alternative positions, prepare well in advance and argue effectively.
- Actively develop relationships, engaging the right people at the right time. Communicate well and overcome barriers to sharing information.

Achieve

- Manage complex projects. Ensure work is delivered on time, on budget and to a high standard.
- Make timely, effective decisions that show accountability, consider stakeholder impact.

Think

- Monitor priorities and context working ahead to identify, communicate and manage risks and opportunities.
- Fully understand how your work connects with MaPS key initiatives and deliver outcomes that contribute to the bigger picture.
- Use time and resources well to create cost-effective, value-for-money outcomes. Apply and adhere to the requirements as set out in the Commonwealth Procurement Rules.
- Interpret moderately complex financial information accurately, control and monitor project budgets and financial reporting.

Learn

- Maintain composure. Stay positive, engaged, and productive under pressure or after a setback, and provide support to the MaPS Capital Works and Security Team.

Know

- An understanding of and/or experience with any of the following would be beneficial:
- Application of Project Management methodology.
- Procurement and Contract Management in a government context.

ELIGIBILITY INFORMATION

- Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
- Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated. All Finance staff are required to have a minimum baseline security clearance prior to commencement.
- RecruitAbility applies to this vacancy. Under the RecruitAbility scheme, you will be invited to participate in further assessment activities for the vacancy if you choose to opt-in to the scheme, declare you have a disability and meet the minimum requirements for the vacancy. All requests for reasonable adjustments will be considered and managed in consultation with you. Further information can be found at https://www.apsc.gov.au/recruitability.
- This role is being advertised as both ongoing and non-ongoing. A position may be offered as ongoing or non-ongoing subject to operational requirements. Where a non-ongoing position is offered, the role will be filled for a specified term of up to 12 months. A specified term may be extended up to a maximum period of 18 months.

📌 Capital Works Project Officer (Australia)
🏢 Department of Finance
📍 Australia