Think 2 Be Group
Redcliffe, North Brisbane
Part time | Approximately 25 hrs per week | School hours considered
Approximately 60% office-based

Be the organised centre of a diverse private business group

Think 2 Be Group is seeking an experienced and highly capable Operations & Executive Assistant to support our Chief Operating Officer, Directors and Advisory Board.

This is much more than a traditional diary‑management role. You will become the administrative centre of a privately owned group with interests spanning property development, commercial property, listed investments, private market holdings, operating businesses, philanthropy and family interests.

The role combines executive assistance with hands‑on operational administration. It will suit someone who enjoys creating order, improving systems, tracking details and making sure commitments become actions.

About the role

Reporting directly to the Chief Operating Officer, you will provide trusted administrative and operational support across several entities and areas of the business.

Your responsibilities will include:

Triaging incoming requests and helping manage competing priorities

Drafting and formatting professional correspondence, reports, agendas and other documents

Tracking meeting commitments and following up actions through Asana

Supporting the monthly Advisory Board cycle, including agendas, board papers, distribution, minutes and action registers

Maintaining corporate records relating to entities, directors and ASIC lodgements

Maintaining registers for deeds, agreements, insurances, leases and renewal dates

Assisting with accounts payable, accounts receivable, reconciliations and payment runs in Xero when required





Supporting property administration and communication with external property managers, consultants, contractors and suppliers

Maintaining registers for listed and private investments

Processing and recording capital calls, distributions, dividends and investment documentation

Collating investment information into clear reports for the COO and Board

Managing and improving physical and digital filing systems

Supporting the adoption of technology and artificial intelligence tools across the group

Handling commercially sensitive, financial and personal information with strict confidentiality

About you

You are methodical, discreet and confident working with senior stakeholders. You naturally keep track of details, anticipate what is needed and follow matters through to completion.

You will bring:

At least three years of experience in an executive assistant, office manager or senior administration role

Experience within a professional services environment, such as a law firm, accounting practice, financial planning or advisory firm, or family office

Excellent written English and the ability to prepare board‑ready correspondence, agendas and minutes

Experience in Xero, including accounts payable, accounts receivable, bank reconciliations and multiple‑entity files

Advanced Microsoft Word and Excel skills

Confidence using cloud‑based document management systems





Strong judgement and a proven ability to handle confidential information

Exceptional organisation and the ability to manage deadlines across several people and business entities

A high level of accuracy with numbers, records and documents

Experience in one or more of the following areas would be highly regarded:

Property development, construction, commercial property or real estate administration

Investment, fund or self‑managed superannuation fund administration

Capital calls, distributions or investment reporting

Corporate governance, company secretarial work, board papers or minute taking

Asana or a similar task‑management platform

Training in the group's Xero processes will be provided, although some prior bookkeeping or finance administration experience would be helpful.

Why join Think 2 Be Group?

This is an chance to hold a central and trusted position within a diverse private group. You will work closely with senior decision‑makers and gain exposure to property, investment, governance and operational matters.

We are open to part‑time arrangements from a minimum of 0.6 FTE and will consider school hours for the right person. Approximately 60% of working time must be completed from our Redcliffe office, with some flexibility for remote work.

Your relevant executive support or senior administration experience

The professional services environments in which you have worked

Your experience with board administration, Xero, property or investment administration

Your preferred working days and hours

Your availability to commence

Applications will be treated in strict confidence.

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📌 Operations & Executive Assistant (Brisbane City)
🏢 Think2Be Group
📍 Brisbane City