About the role

Skilled Anaesthesia Services is seeking a Medical Secretary/Admin Assistant to join our team in Bankstown, NSW. This is a part-time position offering flexibility whilst maintaining a critical operational support function within our healthcare practice. As Medical Secretary/Admin Assistant, you will provide essential administrative and secretarial support to our anaesthesia team, ensuring smooth day-to-day operations and contributing to the delivery of high-quality patient care services.

Key responsibilities

- Managing and maintaining patient medical records, ensuring confidentiality and compliance with healthcare regulations
- Scheduling appointments and coordinating surgical procedures with theatre staff and medical practitioners
- Processing and preparing medical documentation, correspondence and reports
- Handling incoming and outgoing communications via telephone, email and post
- Managing medical databases and electronic health record systems
- Assisting with billing, invoicing and financial administration tasks
- Coordinating with hospital staff, patients and healthcare providers to ensure seamless communication
- Maintaining organised filing systems both physical and digital
- Providing general administrative support to medical staff and practitioners

What we're looking for

- Proven experience as a Medical Secretary or Medical Administrator in a healthcare setting
- Proficiency in medical terminology and understanding of healthcare processes
- Excellent organisational and time management skills with the ability to manage competing priorities
- Strong written and verbal communication skills
- Proficiency with Microsoft Office applications and electronic health record systems




- Knowledge of confidentiality requirements and healthcare compliance standards including privacy legislation
- Ability to maintain professional and courteous interactions with patients, medical staff and external contacts
- Attention to detail and accuracy in documentation and data entry
- Certificate III or Certificate IV in Medical Administration or relevant qualification highly desirable
- Current knowledge of AHPRA requirements and medical practice standards is advantageous

What we offer Professional Anaesthesia Services values our team members and is committed to providing a supportive work environment. We offer flexible part-time working arrangements that allow you to balance work and personal commitments. Our team benefits from a collaborative and professional workplace culture where your contributions are recognised and valued. We provide opportunities for ongoing professional development and training to support your career growth within the healthcare administration field.

About us

Professional Anaesthesia Services is a dedicated healthcare provider specialising in anaesthetic services. We are committed to delivering high-quality patient care through a team of experienced medical professionals and support staff. Our practice values excellence, professionalism, and a patient-centred approach. We strive to create a workplace environment that supports both our team and the patients we serve, ensuring the best possible outcomes in anaesthesia and perioperative care.

Apply now

If you meet the above criteria and are interested in joining Professional Anaesthesia Services, we would like to hear from you. Please submit your resume, cover letter and relevant qualifications to apply for this position.

📌 Medical Secretary/Admin Assistant (Bankstown)
🏢 Professional Anaesthesia Services
📍 Bankstown